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Item 08 - Grant for the Health Equity and Literacy in OC (HEAL-OC) Initiative
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07/20/2021 Regular
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Item 08 - Grant for the Health Equity and Literacy in OC (HEAL-OC) Initiative
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Clerk of the Council
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8
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7/20/2021
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35. Terms And Conditions <br /> <br />SPECIAL TERMS AND REQUIREMENTS <br />1.Limitations on Burn-rate. Fundingforthisprojecthasbeenawardedasasinglebudgetperiodfor <br />theentireprojectperiod.OASHexpectsawardeesappropriatemanagementoffundsincluding <br />appropriateburn-ratestoexecutetheawardedprojectinfull. Toprotectthefederalinterest,OASHis <br />placingalimitationontheburn-rateoftheTotalFederalShareawarded. Unlesspriorwritten <br />approvalhasbeen obtainedfrom theOASHGrantsManagementOfficer,theawardeeisauthorizedto <br />drawdown: <br />-- upto30%oftheTotalFederalShareinthefirst6monthsoftheprojectperiod; <br />-- upto55%oftheTotalFederalShareinthefirst12monthsoftheprojectperiod;and <br />-- upto80%oftheTotalFederalShareinthefirst18monthsoftheprojectperiod. <br />PriorwrittenapprovalisrequiredfromtheOASHGrantsManagementOfficertoexceedtheselimits. <br />RequestswillonlybeconsideredafterreviewingasumittedBudgetRevisionAmendmentincludinga <br />justificationuploadedinGrantSolutions. <br />2.Special Reporting. Forthefirst6monthsoftheproject,youmustsubmitmonthlyreportsinGrant <br />NotesinGrantSolutions. Thecalendarmonthisthereportingperiod. Thereportsareduenolater <br />than7calendardaysaftertheendofthemonth. Eachreportshallcontainasummaryoftheprevious <br />month’saccomplishments,difficulties,anda30-,60-,and90-dayoutlooktable. Yourprojectofficer <br />willprovideadditionalguidanceregardingoptionalformats. Afterthesixthreport,thereporting <br />cadencewillautomaticallyreverttothequarterlyreportingfrequencynotedintheReportingSection <br />ofthisNoticeofAwardunlessyourawardhasadifferentreportingcadenceunderSpecial <br />Conditions. Themonthlyreportingcadencemaybeextendedasnecessaryforappropriatemonitoring <br />oftheprojectbytheGrantsManagementOfficer. <br />3.First 30 days. ThefollwingitemmustbecompletedandsubmittedasaGrantNote(s)inGrant <br />Solutionswithinthefirst30daysoftheprojectperiod. <br />a. Budget Revision.Nolaterthan30daysaftertheprojectperiodstartdate,youmustsubmita <br />revisedbudgetviaGrantNotesinGrantSolutionsonSF-424Afornon-constructionprojectswitha <br />revised,detailedbudgetjustification. Thebudgetmustbebrokendownbyyearandcovertheentire <br />projectperiod. <br />Awardeeandcontractorcostsmustbeproperlyallocatedinthebudgetcategories(e.g.,contractor <br />salariesassignedtocontractsandnotawardeeemployeesalaries)andcorrectlyapplytheindirectcost <br />ratetothemodifiedtotaldirectcosts(MTDC). Budgetsmustconformtothecostprinciplesin45 <br />C.F.R.part75. Ifyouhaveanegotiatedindirectcostrate,youmustprovideacopyofthe <br />documentationtosupportit. <br />b. Acquisition Process Timeline. Nolaterthan30daysaftertheprojectperiodstartdate,youmust <br />submitatimelineforyouracquisition/contractingprocesstobeusedtosolicitandexecutecontracts <br />tosupportthisgrant. <br />c. Staffing Plan. Nolaterthan30daysaftertheprojectperiodstartdate,youmustsubmitthe <br />staffingplanfortheprojectindicatingpositionsalreadyfilledaswellasthosethatarecurrently <br />vacant. Youmustincludetheanticipatedonboardingdatesforpositionstobefilledtoexecutethe <br />award. <br />3Page <br />Notice of Award <br />Award# <br />FAIN# <br />Federal Award Date:06/18/2021 <br />1 CPIMP211286-01-00 <br />CPIMP211286 <br />DEPARTMENT OF HEALTH AND HUMAN SERVICES <br />Office of the Secretary
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