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vii.Description of the actual Inspection, observation, repair and/or maintenanceof landscaping, slgnage, lighting, streetscape, and graffiti <br />viii.Observations of safety issues, potential hazards, public nuisances, and <br />minutes (notes) from any other City-required meeting (e.g. maintenanceproject meetings, field reviews, etc.) <br />d.Report Guidelines: <br />i.Submit records in the time required, In the method required, and on the forms <br />required. <br />ii.Include any pertinent Information or backup documentation with your reports. <br />ill. Submit all reports prior to submission of the monthly invoice; otherwise <br />payment will be withheld. <br />iv.Provide an equipment time report using a form provided indicating the hours <br />worked each day of the pay period, <br />v.Monthly payment will not be made until reports are received by City. <br />e. Documentation <br />i.Digital Photo Sampler Report <br />a.Take a series of before-and-after photos of Items, areas, or incidents thatContractor responds to as specified by City. <br />b.Maintain these photos electronically and make them available for <br />inspection by City at any time. <br />c.Identify photos by location, description, etc. before or after, date and timeof photo taken. <br />ii.Production Reports <br />a.Email to City each month. <br />b.These reports will include: <br />3.Meetings <br />1.Amount of trash and debris removed <br />2.Incidents completed (i.e. number of homeless camps cleared, other <br />assigned duties, etc.) <br />3.Other incident related data <br />a.General Guidelines <br />Document all meetings and prepare corresponding action list is generated,Initiated, and completed by the time required. <br />b.Attendees <br />Project Manager and/or designee and Contract Supervisor must attend <br />meetings, in person, with the PW management team. <br />c.Operational Meetings