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Public Works Agency www.santa-ana.org/pw Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 20, 2021 TOPIC: Traffic Counting Services AGENDA TITLE Approve Agreements with Transportation Studies, Inc. and Aim Traffic Data, LLC in an Aggregate Amount not to Exceed $100,000 for up to a Five-year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Transportation Studies, Inc. and AimTD, LLC to provide traffic counting services for a three-year term beginning July 20, 2021 and expiring June 30, 2024, with provisions for two, one-year extensions exercisable by the City Manager and the City Attorney, in a total aggregate amount not to exceed $100,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION City staff requires current traffic counts and field data to recommend traffic improvements that will lead to positive benefits to the community. Specialized traffic counting services are needed to conduct these counts, which are used for neighborhood studies, the bi- annual citywide traffic volume study, pedestrian/bicycle data, and the annual traffic signal and left -turn signal priority studies. Additionally, data collection and speed survey services are needed to support the speed hump program. A Request for Proposals (RFP) for annual traffic counting services was posted on the City website on Monday, April 19, 2021. Four consultants submitted proposals. The proposals were reviewed by a three -member committee composed of Public Works Agency staff. The proposals were rated based on experience, qualifications, project understanding, scheduling, past performance, cost and the overall proposal. The RFP required each firm to submit proposed fees for a hypothetical work scenario. The scenario costs were used to compare and rate the firms. The proposal scores and scenario costs are as follows: