Item 24 - School Crossing Guard Agreement

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Public Works Agency www.santa-ana.org/pw Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 20, 2021 TOPIC: School Crossing Guard Agreement AGENDA TITLE Approve an Agreement with All City Management Services, Inc. for the School Crossing Guard Program for Either up to a Two-year Term in an Amount Not to Exceed $2,593,334, or up to a Five -Year Term in an Amount Not to Exceed $6,869,996 (General Fund) RECOMMENDED ACTION Approve one of the two options below: Option 1: Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the amount of $2,357,576 with a 10 percent contingency of $235,758, for a total amount not to exceed $2,593,334 for a one-year term beginning July 20, 2021 and expiring July 19, 2022, with an option for a one-year extension, subject to non -substantive changes approved by the City Manager and City Attorney. Option 2: Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the amount of $6,245,451 with a 10 percent contingency of $624,545, for a total amount not to exceed $6,869,996 for a one-year term beginning July 20, 2021 and expiring July 19, 2022, with options for four, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The School Crossing Guard Services Program (Program) serves three school districts, which includes 35 schools, and dispatches approximately 50 crossing guards throughout the City. During 2020, the Program was reduced due to a decrease in student traffic. It will return to full service in FY 2021-2022 as schools re -open for in -person instruction. The Program was recently transferred to the Public Works Agency, and in November 2020, Public Works issued a Request for Proposals (RFP) for school crossing guard services (Exhibit 1). Five vendors submitted proposals, which were evaluated by a rating panel and ranked based on the criteria included in the RFP. The results are summarized below.