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Approve School Crossing Guard Agreement <br />July 20, 2021 <br />Page 2 <br />COMPANY <br />RANK <br />All City Management Services, Inc. <br />1 <br />American Guard Services <br />2 <br />Command Int'I Security Services <br />3 <br />CEED Security <br />4 <br />Alltech Industries, Inc. <br />5 <br />The proposal submitted by All City Management Services, Inc. (ACMS) is ranked highest, <br />is responsive to the criteria, and meets the City's requirements. ACMS has provided <br />crossing guard services to the City of Santa Ana since 2013 and has a proven record of <br />professional, consistent service provision. As such, staff recommends awarding the <br />agreement to ACMS (Exhibit 2). <br />This item was first presented to the City Council on June 15, 2021 and included a three- <br />year term with two, one-year extensions. The City Council directed staff to look at <br />alternative short-term flexible contract options which would allow the City to work with the <br />surrounding school districts to jointly fund the School Crossing Guard Program. As <br />funding becomes available from the school districts, the cost of this program would be <br />partially paid for by the City and the School Districts. <br />Staff proposes two options. Option 1: a one-year term with one, one-year extension for a <br />total amount not to exceed $2,593,334. Option 2: a one year term with four, one-year <br />extensions for a total amount not to exceed $6,869,996. Due to the importance of <br />providing crossing guard services to Santa Ana school children, staff recommends option <br />two as it allows the crossing guard contract to proceed and service to commence at the <br />start of the upcoming school year while funding issues are resolved. In the event <br />coordination with the school districts extends past the upcoming school year, option two <br />provides a longer, flexible contract that has an optional renewal every year and can be <br />terminated anytime with a 30-day notice to the provider. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />The FY21-22 General Fund budget includes $820,980 for the School Crossing Guard <br />Services Program. The proposed contract exceeds budgeted funding. To make up the <br />$466,626 funding shortfall for FY21-22, staff will request a carryforward of any unspent <br />FY20-21 appropriations and re -assess the budget at Mid -year. Beginning in FY22-23, <br />the General Fund budget for this contract will need to increase by $0.5 million to maintain <br />