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City of Santa Ana <br />20-LEAP-15676 <br />Page 3 of 5 <br />EXHIBIT B <br />C. The Department may request repayment of funds from Grantee or pursue other <br />remedies available to it by law for failure to comply with program requirements. <br />6. Fiscal Administration <br />A. The Grantee is responsible for maintaining records which fully disclose the activities <br />funded by the LEAFS grant. Adequate documentation for each reimbursable transaction <br />shall be maintained to permit the determination, through an audit if requested by the <br />State, of the accuracy of the records and the allowability of expenditures charged to <br />LEAP grant funds. If the allowability of expenditure cannot be determined because <br />records or documentation are inadequate, the expenditure may be disallowed, and the <br />State shall determine the reimbursement method for the amount disallowed. The State's <br />determination of the allowability of any expense,. shall be final, absent fraud, mistake or <br />arbitrariness. <br />B. Work must be completed prior to requesting reimbursement. The Department may make <br />exceptions to this provision on a case by case basis. In unusual circumstances, the <br />Department may consider alternative arrangements to reimbursement and payment <br />methods based on documentation demonstrating cost burdens, including the inability to <br />pay for work. <br />C. Prior to receiving reimbursement, the Grantee shall submit the following documentation: <br />1) Government Agency Taxpayer ID Form (GovTIN; 1=i$cal form); <br />2) A Request for Reimbursement form provided by the Department on the <br />Department's Local Early Action Planning (LEAP) Grants webpage; and <br />3) Any and all documentation requested by the Department in the Request for <br />Reimbursement form and manner as outlined in the following subsection D. <br />D. Grantee shall submit all required reimbursement documentation to the following address: <br />Department of Housing and Community Development <br />Housing Policy Development <br />Attention: LEAP Program Manager <br />2020 West El Camino Avenue, Suite 600 <br />Sacramento, CA 95833 <br />E. The Grantee shall submit invoices for reimbursement to the Department. All invoices <br />shall be subject to the Department's approval and submitted in accordance with the <br />following schedule: <br />Local Early Action }Manning (LEAP) <br />NOFA Date: January 27, 2020 <br />Approved Date: May 29, 2020 <br />Prep. Date: December 7, 2020 <br />