Item 22 - Agreements for Enterprise Land Management System

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Page 23 APPENDIX B – DELIVERABLES For each stage of the project, a summary of the tasks, deliverables and responsibilities are provided. The Project Charter will expand on this detail during the Initiation Stage. STAGE 1 – Initiation Project Initiation is an opportunity to ensure the project starts in a well-organized, structured fashion while re-confirming the City of Santa Ana and Avocette’s expectations regarding the implementation. The Deliverables are comprised of project planning activities, core project and change management documents and templates and the first on-site meeting conducted between the City of Santa Ana and Avocette’s after the signing of the Statement of Work. In conjunction with the City of Santa Ana representatives, Avocette will perform the following tasks: • Finalize staffing for the project teams. • Conduct a formal Kickoff meeting. The objective of this meeting is to review the purpose of the project and discuss the project scope, roles and responsibilities, deliverables, and timeline. • Finalize and document formal deliverable acceptance criteria and signoff procedures, identify team members that will be responsible for signoff from the City of Santa Ana and Avocette. • Finalize an integrated baseline Project Plan that includes resource allocation for all tasks (in collaboration with the City of Santa Ana Project Manager). • Update and further expand the Project Charter to define deliverables, identify roles and responsibilities, and define how the project will be governed, including a detailed escalation plan. • Implement a City of Santa Ana project SharePoint or Teams site and load all standard, current documentation. • Conduct Core Team training in order to prepare the Subject Matter Experts for the Analysis stage. The following key deliverables are completed and accepted in this stage Stage Deliverable # Deliverable Name Initiation D01 Project Charter D02 Project Plan D03 Environment Build