Item 25 - School Crossing Guard Agreement

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Agreement with All City Management Services, Inc. for Crossing Guard Program June 15, 2021 Page 2 The proposal submitted by All City Management Services, Inc. (ACMS) is ranked highest, is responsive to the criteria, and meets the City's requirements. ACMS has provided crossing guard services to the City of Santa Ana since 2013 and has a proven record of professional, consistent service provision. As such, staff recommends awarding the agreement to ACMS (Exhibit 2). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The FY 2021-22 General Fund budget includes $820,980 for the School Crossing Guard Services Program. The proposed contract exceeds budgeted funding. To make up the $466,981 funding shortfall for FY21-22, staff will request a carryforward of any unspent FY20-21 appropriations and re -assess the budget at Midyear. Beginning in FY22-23, the General Fund budget will need to increase by $0.5 million to maintain the level of service going forward. If services are significantly reduced due to lack of funding, rates will need to be renegotiated as there are significant fixed costs. The following table summarizes expected contract expenditures by fiscal year. Accounting Unit- Fund Accounting Unit - Fiscal Year Account No. Description Account Amount Description General Crossing Guard, 2021-22 01117644-62300 Fund Contract Services- $1,287,961 Professional General Crossing Guard, 2022-23 01117644-62300 Fund Contract Services- $1,305,728 Professional General Crossing Guard, 2023-24 01117644-62300 Fund Contract Services- $1,405,003 Professional Optional Extensions General Crossing Guard, 2024-25 01117644-62300 Fund Contract Services- $1,405,003 Professional General Crossing Guard, 2025-26 01117644-62300 Fund Contract Services- $1,466,658 Professional Total $6,870,353