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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />June 1, 2021 <br />TOPIC: McFadden Avenue Protected Bike Lane and Bicycle Boulevard: Harbor to Grand <br />AGENDA TITLE <br />Approve an Agreement with Dokken Engineering for Design Services for the McFadden <br />Avenue Protected Bike Lane and Bicycle Boulevard: Harbor to Grand Project in an <br />Amount Not to Exceed $800,000 for a Three -Year Term (Project No. 20-6962) (Non - <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Dokken Engineering to provide <br />design services and complete plans, specifications, and a cost estimate for the McFadden <br />Avenue Protected Bike Lane and Bicycle Boulevard: Harbor to Grand Project in the <br />amount of $714,857.66, with an approximate 12 percent contingency of $85,142.34, for <br />a total amount not to exceed $800,000, for a three-year term beginning June 1, 2021 and <br />expiring May 30, 2024, with an option for two, one-year extensions, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On January 27, 2021, the Public Works Agency released Request for Proposal (RFP) No. <br />20-164 to seek the services of a professional engineering firm to provide complete plans, <br />specifications, and a cost estimate for the design of a protected bike lane and bicycle <br />boulevard along McFadden Avenue from Harbor Blvd. to Grand Avenue. The project <br />consists of roadway design, traffic signal modifications, signing and striping and <br />railroad/utility coordination. <br />The RFP was advertised on the City's online procurement management and publication <br />system, with proposals due on February 18, 2021. Six proposals were received and <br />evaluated by a selection committee. In accordance with the qualifications -based selection <br />process, the fee proposal was opened for the top -ranked firm, Mark Thomas, following <br />proposal evaluation. The fee was more than the engineering estimate and the allocated <br />budget in the Capital Improvement Program. The fee was not reduced sufficiently during <br />negotiations and therefore, the fee proposal for the second ranked firm, Dokken <br />Engineering, was opened. The fee was within the engineering estimate and project <br />budget. As a result, Dokken Engineering was selected to provide the design services for <br />