Item 16 - McFadden Avenue Protected Bike Lane and Bicycle Boulevard: Harbor to Grand

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MCFADDEN AVENUE PROTECTED BIKE LANE AND - `- BICYCLE BOULEVARD PROJECT CITY OF SANTA ANA K SCOPE OF SERVICES AND SCHEDULE The Dokken Engineering Team will perform professional and technical engineering services to prepare civil design plans, construction cost estimates, specifications, topographical survey, utility research, permitting services, and other related support services pursuant to successful delivery of The McFadden Bike Project as described herein. The following is a detailed scope of services with deliverables to be submitted based on the City's RFP and our understanding of the work. Task 1 — Project Management Project management includes regular in -person meetings, deliveries, presentation of work products, development and monitoring of action items, monthly progress reports, work progress monitoring, budget monitoring, quality assurance/quality control, and extensive communication and coordination. Task 1.1 — Project Coordination and Administration: Close contact will be maintained between our Dokken Project Manager Mike Greer, all sub -consultants, the City's Project Manager, project personnel, and regulatory agencies. Effective communication through in -person visits when feasible, focused meetings, telephone calls and a -mails to the City will be performed to discuss specific project issues by the Project Manager. Regular communication with team members, the City and other agency personnel will be facilitated through our Dokken Project Manager. Progress Reports that include an updated project schedule, a discussion of issues/decisions, recommendations to address issues, budget status, and anticipated work for the following month will be submitted monthly with invoices to the City. Our Dokken Project Manager is responsible for maintaining cost control for each task, including our sub -consultants and other direct costs. Task 1.2 — MS Project Schedule: Dokken will provide and maintain a detailed Microsoft Project Schedule. This comprehensive MS Project schedule will be prepared to identify each task, deliverable, and review period for the project. Our Dokken Project Manager will closely monitor the schedule and bring any deviations or risks of delay to the attention of the City's Project Manager. Task 1.3 — Meetings: Dokken will coordinate and facilitate meetings with City staff and stakeholders for an Initial Kick -Off Meeting and regularly during the design process to discuss areas of concern, proposed recommendations, establishment of general guidelines, and for overall project coordination. We believe there to be great value in scheduling regular monthly meetings with the Project Development Team (PDT) and we will be prepared to host teleconference meetings via an on-line video chat service of the City's choosing or in -person as the City desires. Dokken will coordinate and facilitate meetings with utility companies and other regulatory other agencies on behalf of the City to meet the goals of this McFadden Bike Project. Meetings with utility companies will be arranged as needed to identify and resolve potential conflicts and electrical service point needs for new meters to be installed. Meetings with the railroad owners and operators will be arranged as needed to facilitate modifications to the existing at -grade crossing and if necessary, to process a GO-88B Application through the CPUC. Focus meetings will be coordinated as requested by the City or as determined necessary by our team via our Dokken Project Manager. Our Dokken Project Manager will facilitate the meeting and have any needed specialty personnel present to inform the City of project items, concerns, or exhibits. Additional meeting materials may include Meeting Agendas, Meeting Minutes, Meeting Exhibits, and other items as requested for review by the team. Meeting minutes will be provided to the City within five (5) business days after the meeting. Task 1.4 — Permits: Dokken will be responsible for securing permits, to include preparation of applications with all submittals and revisions. We will be responsible for researching, coordinating, and preparing all required right of entry applications necessary for the completion of project design. Task 1 Deliverables: Monthly Invoices with Progress Reports; MS Project Schedule with Updates; Facilitate One (1) Kick -Off Meeting and Twelve (12) PDT Meetings; Focus, Utility, and Agency Meetings with Materials as needed; Meeting Agendas; Meeting Minutes with Action Items; Meeting Exhibits; Permits R§DOKKEN Page I I ENGINEERING