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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />April 20, 2021 <br />TOPIC: Purchase of John Deere 410L Backhoe <br />AGENDA TITLE <br />Award a Purchase Order in the Amount of $145,939 for One John Deere 410L Backhoe <br />to Bragg Investment Company Inc., DBA Coastline Equipment (Specification No. 20-138) <br />(Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase order and payment to Bragg Investment Company Inc., <br />DBA Coastline Equipment for one John Deere 410L Backhoe in the amount of $135,939, <br />with a $10,000 contingency, for a total amount not to exceed $145,939, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Water Resources Division is in need of a new backhoe to <br />replace the current vehicle purchased in 2001. The backhoe is a vital, multi-function, all- <br />purpose vehicle that allows staff to perform various tasks efficiently during the course of <br />daily field operations. Such operations include the following: trenching, excavation, and <br />moving/lifting heavy equipment and objects such as asphalt and backfill material. The <br />vehicle is crucial and heavily utilized in responding to water system repair and <br />maintenance events. <br />The Public Works Agency’s Fleet Services Division (Fleet Division) is responsible for the <br />acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance <br />equipment. The Division notes that the current backhoe has reached the end of its useful <br />lifecycle and has become unreliable, leading to public service delays. The vehicle <br />exceeds the Division’s recommended Equipment Lifecycle Guidelines of 15 years or <br />7,000 hours. <br />The Notice Inviting Bids was advertised on October 26, 2020, on the City’s online bid <br />management and publication system. A summary of the bid invitation and bids received <br />is as follows: <br /> 267 Vendors were notified <br /> 0 Santa Ana vendors were notified <br />Information must be entered within each grey field. <br />Hover over each section to see the grey field. <br />DO NOT DELETE FIELDS.