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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 18 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 20, 2021 <br />TOPIC: Main Library Roof Improvements <br />AGENDA TITLE <br />Award a Construction Contract to Best Contracting Services, Inc., in the Amount of <br />$491,188 for the Main Library Roof Improvements Project With an Estimated Project <br />Delivery Cost of $552,000 and Amend the Fiscal Year 2020-21 Capital Improvement <br />Program (Project No. 21-7536) (Non -General Fund) <br />RECOMMENDED ACTION <br />1. Award a Construction Contract to Best Contracting Services, Inc., the lowest <br />responsible bidder, in accordance with the Base Bid in the amount of $491,188, for <br />construction of the Main Library Roof Improvements Project, for the term beginning <br />April 20, 2021 and ending upon project completion. Authorize the City Manager to <br />execute the contract subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$552,000, which includes $491,188 for the construction contract, $20,812 for contract <br />administration, inspection and testing, and a $40,000 project contingency for <br />unanticipated or unforeseen work to be funded from Community Development Block <br />Grant (CDBG) funds. <br />3. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to <br />include $552,000 in construction funds for the Main Library Roof Improvements <br />Project, to be funded from CDBG funds. <br />DISCUSSION <br />The City of Santa Ana Main Library (Exhibit 1) was constructed in 1959 and has been <br />regularly maintained over the years. The 20-year-old roof is scheduled for replacement, <br />with its deteriorated state being a result of normal wear and tear. Replacement of the <br />roof will extend the life of the facility and allow residents to continue enjoying the many <br />services that the library provides. The proposed Capital Improvement Program <br />amendment allows for the repair of this City facility to be included in the capital <br />improvements program (Exhibit 2). <br />