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Public Works Agency https://www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 6, 2021 TOPIC: Baker -Glenwood Sewer Main Upgrade AGENDA TITLE Approve an Appropriation Adjustment, Approve an Amendment to the FY 2020-21 Capital Improvement Program, and Award a Construction Contract to Big Ben, Inc. in the Amount of $707,733 for the Baker -Glenwood Sewer Main Upgrade Project with an Estimated Total Delivery Cost of $920,053 (Project No. 21-6446) (Non -General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $920,053 from prior year fund balance in the Sewer Connection Fee Fund, prior -year carry forward revenue account and appropriate the same amount to the Sewer Connection Projects, Improvements Other Than Building expenditure account. 2. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include $920,053 in construction funds for the Baker -Glenwood Sewer Main Upgrade. 3. Award a Construction Contract to Big Ben, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $707,733, for construction of the Baker - Glenwood Sewer Main Upgrade, for the term beginning April 6, 2021 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and City Attorney. 4. Approve the Project Delivery Cost for a total estimated construction cost of $920,053, which includes $707,733 for construction contract, $106,160 for contract administration, inspection and testing, and $106,160 for project contingency. DISCUSSION Public Works staff monitors the condition of sewer main pipelines by assessing critical factors such as history of breaks, pipe size, alignment, location, and system redundancy to determine replacement priorities. The Baker -Glenwood Sewer Main Upgrade project is required to maintain effective operations of the City's sanitary sewer system in the Baker -Glenwood neighborhood (Exhibit 1), by replacing existing deteriorated and over- capacity sewer mains, and related sewer assets (Exhibit 2).