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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 21 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 16, 2021 <br />TOPIC: Caterpillar 925M Loader Purchase <br />AGENDA TITLE <br />Award a Purchase Order to Quinn Company in an Amount not to Exceed $214,991 for <br />One Caterpillar 926M Wheel Loader (Specification No. 21-022) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Quinn Company for the <br />purchase of one Caterpillar 926M Wheel Loader, in the amount of $204,991, plus a <br />contingency of $10,000, for a total amount not to exceed $214,991, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is in need of one new wheel <br />loader to replace the existing 2000 model year vehicle in the aging fleet of work <br />equipment. The existing 2000 model year vehicle has reached the end of its useful <br />lifecycle and has become unreliable, directly leading to public service delays. The vehicle <br />exceeds the City’s Fleet Services Division’s recommended Equipment Lifecycle <br />Guidelines by exceeding 15 years in age and over 7,000 operating hours, earning a <br />“terrible” conditions rating based on industry standards from the Municipal Equipment <br />Maintenance Association, the National Association of Fleet Administrators, and the <br />American Public Works Association. <br />The wheel loader (vehicle) is a vital multi-function, all-purpose vehicle with a large front- <br />mounted scoop that allows staff to perform various tasks efficiently during the course of <br />daily field operations requiring excavation, moving/lifting heavy equipment and objects, <br />such as tree trunks, debris, and rubbish. The vehicle is crucial to operations and heavily <br />utilized in responding to Citywide alley clean-ups and homeless related request for <br />services to locations with challenging terrain requiring earth/soil clearing, including within <br />the Santiago Creek and areas with similar terrain. In addition, the vehicle is vital when <br />deployed as part of the City’s emergency response to rain and windstorm related debris <br />removal and after hour’s emergency service calls. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from <br />any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint