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Public Works Agency https://www.santa-ana.org/pw Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 16, 2021 TOPIC: Caterpillar 925M Loader Purchase AGENDA TITLE Award a Purchase Order to Quinn Company in an Amount not to Exceed $214,991 for One Caterpillar 926M Wheel Loader (Specification No. 21-022) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Quinn Company for the purchase of one Caterpillar 926M Wheel Loader, in the amount of $204,991, plus a contingency of $10,000, for a total amount not to exceed $214,991, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency Maintenance Services Division is in need of one new wheel loader to replace the existing 2000 model year vehicle in the aging fleet of work equipment. The existing 2000 model year vehicle has reached the end of its useful lifecycle and has become unreliable, directly leading to public service delays. The vehicle exceeds the City’s Fleet Services Division’s recommended Equipment Lifecycle Guidelines by exceeding 15 years in age and over 7,000 operating hours, earning a “terrible” conditions rating based on industry standards from the Municipal Equipment Maintenance Association, the National Association of Fleet Administrators, and the American Public Works Association. The wheel loader (vehicle) is a vital multi-function, all-purpose vehicle with a large front- mounted scoop that allows staff to perform various tasks efficiently during the course of daily field operations requiring excavation, moving/lifting heavy equipment and objects, such as tree trunks, debris, and rubbish. The vehicle is crucial to operations and heavily utilized in responding to Citywide alley clean-ups and homeless related request for services to locations with challenging terrain requiring earth/soil clearing, including within the Santiago Creek and areas with similar terrain. In addition, the vehicle is vital when deployed as part of the City’s emergency response to rain and windstorm related debris removal and after hour’s emergency service calls. Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint