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Public Works Agency https://www.santa-ana.org/pw Item # {{item.number}} City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 16, 2021 TOPIC: Flower Street Rehabilitation from McFadden Avenue to 1st Street Project AGENDA TITLE Award Construction Contract to All American Asphalt in the Amount of $305,598 for the Flower Street Rehabilitation from McFadden Avenue to 1st Street Project with an Estimated Project Delivery Cost of $648,000 (Project No. 21-6976) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $305,598, for construction of Flower Street Rehabilitation from McFadden Avenue to 1st Street Project, for the term beginning March 16, 2021 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $648,000, which includes $305,598 for the construction contract, $61,120 for contract administration, inspection and testing, and a $281,282 project contingency for unanticipated or unforeseen work. DISCUSSION The City's Pavement Management Program identified Flower Street from McFadden Avenue to 1 st Street as a high -priority area for street rehabilitation (Exhibit 1). Current pavement conditions were field verified and it was determined the pavement has deteriorated due to weather, age, and wear -and -tear from heavy vehicles. Project improvements include the removal and replacement of failed asphalt pavement and the replacement of damaged concrete curb, gutters, and sidewalks. Once completed, these improvements will enhance the ride quality and visual appearance of the street in addition to supporting local mobility of City residents. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 587 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty -One vendors requested bidding documents, and a total of five bids were received. Bids were not received from any Santa Ana contractors.