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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # {{item.number}} <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />March 16, 2021 <br />TOPIC: Flower Street Rehabilitation from McFadden Avenue to 1st Street Project <br />AGENDA TITLE <br />Award Construction Contract to All American Asphalt in the Amount of $305,598 for the <br />Flower Street Rehabilitation from McFadden Avenue to 1st Street Project with an <br />Estimated Project Delivery Cost of $648,000 (Project No. 21-6976) (Non -General Fund) <br />RECOMMENDED ACTION <br />1. Award a construction contract to All American Asphalt, the lowest responsible bidder, <br />in accordance with the base bid in the amount of $305,598, for construction of Flower <br />Street Rehabilitation from McFadden Avenue to 1st Street Project, for the term <br />beginning March 16, 2021 and ending upon project completion, and authorize the <br />City Manager to execute the contract subject to non -substantive changes approved <br />by the City Manager and the City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$648,000, which includes $305,598 for the construction contract, $61,120 for contract <br />administration, inspection and testing, and a $281,282 project contingency for <br />unanticipated or unforeseen work. <br />DISCUSSION <br />The City's Pavement Management Program identified Flower Street from McFadden <br />Avenue to 1 st Street as a high -priority area for street rehabilitation (Exhibit 1). Current <br />pavement conditions were field verified and it was determined the pavement has <br />deteriorated due to weather, age, and wear -and -tear from heavy vehicles. Project <br />improvements include the removal and replacement of failed asphalt pavement and the <br />replacement of damaged concrete curb, gutters, and sidewalks. Once completed, these <br />improvements will enhance the ride quality and visual appearance of the street in addition <br />to supporting local mobility of City residents. <br />Public Outreach and Contractor Participation <br />To provide an opportunity for local vendors to submit bids, the City notified a total of <br />587 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty -One <br />vendors requested bidding documents, and a total of five bids were received. Bids were <br />not received from any Santa Ana contractors. <br />