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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 25 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />March 16, 2021 <br />TOPIC: Warner Avenue Protected Bike Lanes (Grand Avenue to Oak Street) <br />AGENDA TITLE <br />Approve Agreement With Kimley-Horn and Associates, Inc. for the Warner Avenue <br />Protected Bike Lane Project in an Amount not to Exceed $93,990.51 for a Three -Year <br />Term (Project No. 20-6971) (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Kimley-Horn and Associates <br />Inc. to provide professional engineering services for the Warner Avenue Protected Bike <br />Lane Project in the amount of $87,572.73, with a contingency of $6,417.78, for a total <br />amount not to exceed $93,990.51, for a three-year term beginning March 16, 2021 and <br />expiring March 15, 2024, with an option for two, one-year extensions, subject non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On August 27, 2020, the Public Works Agency released Request for Proposals (RFP) No. <br />20-094, to select an engineering firm to design the Warner Avenue Protected Bike Lane <br />project (Exhibit 1). The project boundaries are from Grand Avenue to Oak Street (Ward <br />6). The scope of work includes preparation of the plans, specifications, and estimate <br />package including but not limited to the title sheet, typical cross sections, street <br />improvement plan, construction details, and channelization plan. <br />The RFP was advertised on the City's online procurement management and publication <br />system, with proposals due on October 12, 2020. Two proposals were received and <br />evaluated by a selection committee. No bids were received from Santa Ana firms. Based <br />on criteria outlined in the RFP, the following summarizes the responsive firms and their <br />ranking: <br />Firm <br />City <br />Rank <br />Kimley-Horn and Associates, Inc. <br />Orange <br />1 <br />KPFF Consulting Engineers <br />Irvine <br />2 <br />