Item 25 - Warner Avenue Protected Bike Lanes ( Grand Avenue to Oak Street)

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Public Works Agency https://www.santa-ana.org/pw Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 16, 2021 TOPIC: Warner Avenue Protected Bike Lanes (Grand Avenue to Oak Street) AGENDA TITLE Approve Agreement With Kimley-Horn and Associates, Inc. for the Warner Avenue Protected Bike Lane Project in an Amount not to Exceed $93,990.51 for a Three -Year Term (Project No. 20-6971) (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Kimley-Horn and Associates Inc. to provide professional engineering services for the Warner Avenue Protected Bike Lane Project in the amount of $87,572.73, with a contingency of $6,417.78, for a total amount not to exceed $93,990.51, for a three-year term beginning March 16, 2021 and expiring March 15, 2024, with an option for two, one-year extensions, subject non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 27, 2020, the Public Works Agency released Request for Proposals (RFP) No. 20-094, to select an engineering firm to design the Warner Avenue Protected Bike Lane project (Exhibit 1). The project boundaries are from Grand Avenue to Oak Street (Ward 6). The scope of work includes preparation of the plans, specifications, and estimate package including but not limited to the title sheet, typical cross sections, street improvement plan, construction details, and channelization plan. The RFP was advertised on the City's online procurement management and publication system, with proposals due on October 12, 2020. Two proposals were received and evaluated by a selection committee. No bids were received from Santa Ana firms. Based on criteria outlined in the RFP, the following summarizes the responsive firms and their ranking: Firm City Rank Kimley-Horn and Associates, Inc. Orange 1 KPFF Consulting Engineers Irvine 2