Item 25 - Warner Avenue Protected Bike Lanes ( Grand Avenue to Oak Street)

Home Browse Search

l ItilitiP Utility coordination is an integral element in the design and implementation of the proposed project. Complete and accurate mapping of existing utilities is paramount for maintaining the overall schedule and budget, especially during construction. At the start of the project, we will initiate the utility coordination process with research and field observation. We will develop a list of utility contacts and document communication using a utility tracking matrix. This information will be translated to our plans, specifications, and estimates during the design process. We will perform a final confirmation of utility considerations through our quality control process that compares the utility tracking matrix data with the bid documents. Below are other elements that we will consider in our approach in the design process. Effective Communication Communication between our design team and the City is critical to thoroughly understanding your vision and implementing the innovative and cost-effective solutions that our team is known for. Effective communication begins with listening to the City of Santa Ana's ideas, concerns, and goals for its projects. Making certain that our team and your staff are on the same page throughout the course of each project will help avoid or mitigate potential problems or issues that may arise. In our experience, successful techniques include monthly progress development team meetings (PDT) and monthly progress reports, regular conference calls to keep you abreast of critical issues, and ongoing electronic communications among all members of the project team, including e-mail and an internet ftp site dedicated to the project. Project Cost and Schedule Control Kimley-Horn has an excellent track record of completing projects within or very close to established budgets. The ability to control project costs and schedules throughout the progress of work is the result of a strong commitment to do so, a thorough understanding of the project, and incorporation of this understanding into project design drawings. The ability to control costs and schedules requires many of the same actions and attitudes. Strong communications and use of experienced personnel are two effective cost control mechanisms. Other critical elements play a key role in controlling costs and schedules: • It is essential to develop a clear understanding of the project scope early in the process. A project budget is only as good as the clarity of the underlying scope. • The project team must be well -organized and exhibit good teamwork. Good communication is essential. A breakdown in communication can easily result in a failure in project control. These fundamental principles apply to the entire project team and the design teams' internal work effort. The strongest proof of Kimley-Horn's ability to meet schedules and manage project costs and controlling schedules is our high percentage of repeat clients —approximately 90%. Dedication to Quality Since its founding, Kimley-Horn has aggressively pursued a commitment to quality for every task, deliverable, and service provided by the firm. Recognizing the importance of careful quality control, Kimley-Horn developed a quality control/quality assurance manual that every program manager is required to know and use. We strive for our procedures to facilitate the delivery of high -quality services that satisfy your needs. We have assigned Kirk Ammerman, P.E. as our QC/QA manager for the project who has many years of experience in municipal bikeway and roadway projects. City of Santa Ana TRRD77006.2020 10 Kimley») Horn