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Understanding of Service Agreement: We recommend monthly, quarterly, semi-annual and annual <br />maintenance services per ASHRAE 180 and the City service standard procedures. These include common <br />activities, such as checking pressure drops across filters, washing coils, monthly chemical treatment (closed <br />loop), annual refrigerant leak inspections, tightening electrical connections, verifying good operation of <br />thermostats and control devices, replacing belts annually, lubrication of bearings, dampers, and linkages, <br />checking sight glasses, and inspection for cleanliness of condenser tubes, condenser coils, and running <br />systems in heating and cooling modes to verify good operation. The end goal is to provide the City with <br />factory level maintenance and to regularly report unscheduled repairs so that action can be taken to make the <br />corrections. We routinely replace minor components as per the contract to mitigate larger scale repairs. <br />Typical components include contactors, capacitors, belts, transformers, and fuses. <br />We agree with the City assessment of maintenance procedures and intend to follow them as per below: <br />SCOPE OF WORK <br />1. General Requirements <br />F.M. Thomas Air Conditioning shall provide all labor and materials necessary to provide four (12) scheduled <br />operational inspections including an annual shutdown inspection and service on each piece of equipment to <br />be performed in April/May of each year. All inspections and preventive maintenance service shall be <br />performed in accordance with manufacturer recommendations and specifications. F.M. Thomas Air <br />Conditioning shall also provide parts and labor for emergency repairs at the contract rate. <br />1.1.1 Equipment <br />F.M. Thomas Air Conditioning shall inspect all major system components quarterly (or as required) <br />and perform scheduled preventive maintenance per manufacturer specifications and <br />recommendations. This shall include, but not be limited to the items listed in the City Attached <br />specifications. <br />a. Please note that repairs recommended due to maintenance specific items shall be <br />handled on a separate time and materials agreement. <br />1.1.2 Parts <br />Parts used in Quarterly and Annual inspections (or as required) shall be included at no additional <br />charge <br />a. Please note that repairs recommended due to maintenance specific items shall be <br />handled on a separate time and materials agreement. <br />1.1.3 Work Plan <br />F.M. Thomas Air Conditioning shall provide a complete work plan to ensure all requirements of the <br />contract are accomplished as specified. The work plan shall include, but not be limited to monthly, <br />Quarterly and annual checklists (or as required) and an emergency response plan including a <br />guaranteed response time. (1 hours for critical systems and 2-4 hours for after hour's <br />emergencies) <br />F. M. Thomas Corporate Office Location 1 231 Gemini Avenue, Brea, CA 92821 1 Phone: 714.738.1062 <br />Coachella Valley 1 46-660 Washington Suite 1, La Quinta, CA 92253 1 Phone: 760.564.6060 <br />