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EXHIBIT A <br />8 <br /> <br />Some advocacy plans include facilitating visits from former clients and family members who have <br />benefited from the program with council members and raising the visibility of success stories of long-time <br />Santa Ana residents who have obtained relief through various social media and other outreach events. <br />We also continue to participate in community forums to help educate the public about our removal <br />defense project to ensure that Santa Ana residents are aware of these available services. ImmDef receives <br />technical assistance from Vera and they collect data for us to report back to the city for advocacy. <br /> <br />8) Vera has created a secure online database and will be collecting data on the legal services performed <br />by the LSPs for the purposes of program management and reporting. Please indicate your willingness <br />and plan to cooperate with Vera’s data collection efforts. Please indicate which staff will be inputting data <br />on to the database and how often this will be done. Also indicate which staff will be finalizing the <br />submission of the data to Vera. Specifically address your organization’s capabilities to continue to report <br />on all cases represented by your organization under this grant through the ultimate dispositions of those <br />cases, some of which will inevitably continue long after the end date of the subcontract. <br />ImmDef has a long track record of successfully collecting and reporting on data through programs <br />administered by the Vera Institute of Justice. Depending on the data that is to be gathered, data is initially <br />submitted either by Staff Attorney or Paralegal. All data will be reviewed by the Managing Attorney and <br />ultimately approved by our Legal Services Director prior to submission. ImmDef has successfully launched <br />and sustained multiple high-volume and impactful deportation defense programs that maintain <br />representation through ultimate disposition of cases. Our organization is at present successfully exe cuting <br />grants and contracts from 20 different sources that include federal, state and local government entities, <br />private foundations, and individual donors. Our program staff and administrative staff work together to <br />ensure that communication is strong, and all reports and data are submitted in a timely fashion. In 2018, <br />in response to our growing portfolio of funders, ImmDef hired additional administrative staff to ensure <br />that all reporting was submitted. In 2019, ImmDef hired two Development and Communication staff who <br />are responsible for managing the reporting calendars submitted on time and ensuring communications <br />with program staff is clear regarding all contract deliverables. <br />9) Provide a Budget Narrative to accompany your Budget Worksheet (templates attached). Narratives <br />should describe each line item in the budget. In other words, you should list every staff person included in <br />the Personnel section of the Budget Worksheet and briefly describe their duties. For the Other than <br />Personnel Expenses (OTPE) line items, please briefly describe each item and what is included in your <br />calculation so that it is clear what is being covered by subcontract funds. Budget’s should be prepared <br />based on a one-time payment for the cases listed in Question 5. <br /> <br />SALARIES (by staff member, including title and FTE): <br /> Name Position Base Annual <br />Salary <br />Annual <br />Fringe <br />(Base <br />Annual <br /> FTE on Program Total