Item 19 - Santiago Park Gas House Area Development Project

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Santiago Park Gas House Area Development Project March 2, 2021 Page 3 An analysis performed by staff on the bid received by Caliba, Inc. revealed that the references provided by Caliba do not conform to the bid instructions. Those instructions require bidders to list a minimum of three references to assure that prospective contractors have sufficient experience performing similar work for public agencies. City staff cannot consider deviations to this requirement as minor or inconsequential, and therefore the bid from Caliba, Inc. is recommended to be considered non -responsive. Staff received a Bid Protest on this project, and per the instructions contained in the bid document, a hearing was held by the Public Works Agency with the Public Works Director serving as the hearing officer. The protest was rejected as moot given that the protesting party, upon a bid analysis by staff, was determined to be the lowest responsible bidder, and the bid being protested was recommended for rejection. The basis of the bid protest coincides with the staff analysis for rejecting the Caliba, Inc. bid. The added time needed to analyze bids and hold the protest hearing has delayed the award of this project from the potential award date in early February 2021 to March 2, 2021. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,663,857. Project Item Total Construction Contract $2,143,418.60 Construction Administration, Inspection, Testing $310,438.40 Contingencies $210,000.00 Total Construction Delivery Cost $2,663,857.00 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2019-59 was filed for the project FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,663,857, which includes construction, contract administration, inspection,