Item 20 - Auto Body Repair Services

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Public Works Agency https://www.santa-ana.org/pw Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 2, 2021 TOPIC: Auto Body Repair Services AGENDA TITLE: Approve an Appropriation Adjustment and Award Purchase Order Contracts to Cosmetic Care Inc. and Kelly’s Body Shop Inc. for Auto Body Repair Services in an Aggregate Amount not to Exceed $2,500,000 for up to a Five-Year Term (Specification No. 20-157) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $250,000 of prior year fund balance in the Fleet Maintenance, Prior Year Carry Forward revenue account and appropriate the same amount into the Fleet Equipment Maintenance-Garage Operation, Maintenance and Repair Machinery and Equipment expenditure account. 2. Award blanket purchase order contracts for auto body repair services to Cosmetic Auto Care Inc. and Kelly’s Body Shop Inc. for a one-year period beginning March 17, 2021 and expiring March 16, 2022, with provisions for four, one-year renewal options exercisable by the City Manager, in an annual shared amount of $500,000, for an aggregate amount not to exceed $2,500,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency, Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment that at times requires auto body repair work due to accidents and operational needs such as painting and refurbishing. A Notice Inviting Bids for auto body repair services was advertised on December 16, 2020, on the City’s online bid management and publication system. A summary of the bid invitation and bids received is as follows: 60 Vendors were notified 6 Santa Ana vendors were notified 2 Bids received 2 Bids received from Santa Ana vendors