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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 20 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 2, 2021 <br />TOPIC: Auto Body Repair Services <br />AGENDA TITLE: <br />Approve an Appropriation Adjustment and Award Purchase Order Contracts to Cosmetic <br />Care Inc. and Kelly’s Body Shop Inc. for Auto Body Repair Services in an Aggregate <br />Amount not to Exceed $2,500,000 for up to a Five-Year Term (Specification No. 20-157) <br />(Non-General Fund) <br />RECOMMENDED ACTION <br />1. Approve an appropriation adjustment recognizing $250,000 of prior year fund balance <br />in the Fleet Maintenance, Prior Year Carry Forward revenue account and appropriate <br />the same amount into the Fleet Equipment Maintenance-Garage Operation, <br />Maintenance and Repair Machinery and Equipment expenditure account. <br />2. Award blanket purchase order contracts for auto body repair services to Cosmetic <br />Auto Care Inc. and Kelly’s Body Shop Inc. for a one-year period beginning March 17, <br />2021 and expiring March 16, 2022, with provisions for four, one-year renewal options <br />exercisable by the City Manager, in an annual shared amount of $500,000, for an <br />aggregate amount not to exceed $2,500,000, subject to non-substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency, Fleet Services Division is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment <br />that at times requires auto body repair work due to accidents and operational needs such <br />as painting and refurbishing. <br />A Notice Inviting Bids for auto body repair services was advertised on December 16, <br />2020, on the City’s online bid management and publication system. A summary of the <br />bid invitation and bids received is as follows: <br /> 60 Vendors were notified <br /> 6 Santa Ana vendors were notified <br /> 2 Bids received <br /> 2 Bids received from Santa Ana vendors