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Auto Body Repair Services <br />March 2, 2021 <br />Page 2 <br />4 <br />8 <br />7 <br />The bids were received and opened on January 4, 2021. After the bids were evaluated, <br />both the bids from Cosmetic Auto Care Inc., and Kelly’s Body Shop Inc. (Exhibit 1) were <br />found to be responsive to specifications and meet the City’s requirements. Staff <br />recommends awarding contracts to both vendors to allow for competitive quotes on <br />individual jobs and scheduling flexibility. <br />Additionally, due to an increase in vehicle collisions requiring auto body work and repairs, <br />the Fleet Maintenance Services Division has exhausted the budgeted amount in the <br />Maintenance and Repair Machinery Equipment expense line item. The funds requested <br />in this appropriation adjustment will allow for auto body repair services and any additional <br />miscellaneous repairs to be charged to the Fleet Equipment Maintenance-Garage <br />Operation, Maintenance and Repair Machinery, and Equipment expense line item. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Approval of the appropriation adjustment will recognize $250,000 of prior year fund <br />balance in the Fleet Maintenance, Prior Year Carry Forward revenue account (No. <br />07517002-50001) and appropriate the same amount into the Fleet Equipment <br />Maintenance-Garage Operation, Maintenance and Repair, Machinery and Equipment <br />expenditure account (No. 07517100-62322). The funds will be used to cover the FY <br />2020-21 portion, in the amount of $166,667, of the requested blanket purchase orders for <br />vehicle body repair services and any additional miscellaneous repairs needed through <br />the end of the current Fiscal Year. The requested appropriation adjustment will increase <br />the annual budget amount of the Fleet Equipment Maintenance-Garage Operation, <br />Maintenance and Repair Machinery and Equipment expenditure line item by $500,000 <br />for FY 2020-21, and the annual amount of $250,000 for the renewal options will be <br />included in the proposed budget for future fiscal years as follows: <br />Fiscal Year <br />Accounting <br />Unit – <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description Amount <br />2020-21 <br />(March-June) <br />07517100- <br />62322 <br />Fleet <br />Maintenance <br />Maintenance and <br />Repair, Machinery <br />and Equipment <br />$166,667 <br />2021-22 <br />(July-June) <br />07517100- <br />62322 <br />Fleet <br />Maintenance <br />Maintenance and <br />Repair, Machinery <br />and Equipment <br />$500,000 <br />2022-23 <br />(July-June) <br />07517100- <br />62322 <br />Fleet <br />Maintenance <br />Maintenance and <br />Repair, Machinery <br />and Equipment <br />$500,000