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Information Technology https://www.santa-ana.org/it Item # 26 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 2, 2021 TOPIC: Veeam Software Licenses AGENDA TITLE: Award Purchase Order in the amount of $47,426 to CDW Government LLC, for Veeam data recovery software licenses (Specification No. 21-006) (Non-General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to CDW Government LLC, for Veeam software licenses in the amount of $47,426, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Information Technology (IT) Department provides support to both City Hall and the Santa Ana Police Department (SAPD) data centers, which together house the largest concentration of computer systems used to support City operations. More than 300 server class computers operating in these data centers host business systems that all City agencies and departments utilize. To ensure the integrity of these systems, the computer data must be protected from loss or damage due to a disaster, equipment failure, or inadvertent deletion or change. The current backup solution relies on proprietary hardware and a proprietary vendor- cloud solution. Due to the growth of data storage at the City over the past three years, the backup appliance’s storage capacity is nearly full. Rather than replace the appliance, we are requesting to purchase the Veeam Backup & Replication solution which is a data recovery software that allows any non-proprietary hardware to be used for onsite storage, and also allows for cloud backup using Amazon’s Web Services (AWS) cloud storage. This solution will allow the City to utilize our existing standard hardware to support the increased data growth requirements. The Veeam solution provides a simple, reliable, and flexible solution to protect the City’s cloud, infrastructure, and data. It helps reduce operational overhead and allows for flexibility in selecting an infrastructure and storage for the best return of investment on existing and future infrastructure purchases. In addition, Veeam enables license portability for workloads that are physical, virtual, or in the cloud with Veeam Universal