Item 20 - Authorize Agreement with Mark Thomas & Company, Inc.

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Public Works Agency www.santa-ana.org/pw Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 2, 2021 TOPIC: Authorize Agreement with Mark Thomas & Company, Inc. AGENDA TITLE: Approve agreement with Mark Thomas & Company, Inc. for design services of the Standard Avenue Protected Bike Lane Project in an amount not to exceed $820,702.30 for a three-year term (Project No. 20-6965) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Mark Thomas & Company, Inc. to provide professional engineering services for the Standard Avenue Protected Bike Lane Project, in the amount of $746,093.00, with a 10 percent contingency of $74,609.30, for a total amount not to exceed $820,702.30, for a three-year term beginning February 2, 2021 and expiring February 1, 2024, with the option for two (2), one-year extensions, subject non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On August 27, 2020, the Public Works Agency released Request for Proposals (RFP) No. 20-113, by which it sought a qualified firm to provide design engineering for the Standard Avenue Protected Bike Lane Project (Exhibit 1). The scope of work includes preparation of the plans, specifications, and estimate package including, but not limited to, a street improvement plan, construction details, traffic signal modification, channelization plan, and landscape and irrigation plan. These services will help ensure the safety of bicyclists in the public right-of-way. The RFP was advertised on the City’s online procurement management and publication system, with Proposals due on September 24, 2020. Six proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the responsive firms and their ranking: Firm City Rank Mark Thomas & Company, Inc.Irvine, CA 1 Kimley-Horn & Associates, Inc.Orange, CA 2