Item 20 - Authorize Agreement with Mark Thomas & Company, Inc.

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PROPOSAL STANDARD AVENUE PROTECTED BIKE LANES 3RD TO WARNER City of Santa Ana • Door-to-door flyer distribution (using subconsultant services) to residents, businesses, and other occupants within in close proximity to the project area. • E-blasts including meeting announcements, reminders, ‘Thank You’ messages with links to materials • Social media campaign that includes boosts, targeted advertisements via Facebook, Instagram and/or Twitter. • Extended outreach via neighborhood associations, schools, community centers, shopping centers and other key stakeholders – coordinate dissemination of project information/tools, including online postings, newsletters and public counter information. • Project Banners that can be placed on highly trafficked intersections/destinations that promote the meetings (Madison Park, Roosevelt-Walker Community Center, Kennedy Elementary School, Delhi Center, etc.). Pop-up events (Optional Task) Our team understands the importance of reaching community members where they are. As such, our team proposes hosting up to two “pop-up” events at local parks and gathering spaces along the project corridor. These events provide an informal setting to engage community members directly on project components. Items that might be discussed include: • Discussing design options and requesting public input on a preferred concept • Input about the integration of public art into the project and opportunity areas • Educating the public about the bikeway facilities and best use • Educating the public about the protected intersection concept • Reviewing project benefits for both bicyclists and pedestrians Distribution of bicycle lights and/or helmets (would need to be separately funded) could be made available. We have strong relationships with local community-based organizations that may have distribution events that could be collaborated with the project. The team will reach out to Santa Ana Active Streets and Latino Health Access about collaborative opportunities. Public Engagement Summary Report At the conclusion of the project, we will prepare a report documenting the full public involvement and communication process. This report will summarize the outreach process, including notification methods, online engagement tools and results. Additionally, an appendix including the project database, meeting notices, meeting summaries, sign-in sheets will be included. TASK 3 DELIVERABLES: • Community Meetings, Public Workshops, Stakeholder Outreach (two meetings) • Graphics/Renderings • Public Notices • Public Engagement Summary Report TASK 4. FINAL UTILITY COORDINATION Final utility coordination will build upon utility mapping performed in Task 2.1 and will include the required utility documents per Chapter 14 of the Caltrans LAPM. Typically, this includes the Report of Investigation, Notice to Owner, and Utility Agreement. Mark Thomas will take the lead on verifying the information provided by the utility owners in the claim letter including overall costs, liability splits, easement documentation, and depreciation and salvage credits.