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City of Santa Ana, Public Works Agency
<br />-_?i South Main Corridor Improvements Project
<br />�-� Construction Management and Inspection Services, RFP No. 20-115
<br />will be required to use. It will additionally Each user can access the program via a
<br />include emergency communications roles web browser on their computer or mobile
<br />and responsibilities. device using secure log -in information.
<br />• Meeting/Notice Procedures:
<br />Schedules, notices, agendas, reporting
<br />procedures, documentation requirements,
<br />and timely acceptance processes.
<br />Procore is utilized to store, review, track, and
<br />manage all project documents including
<br />construction drawings and specifications,
<br />RFIs, submittals, transmittals, meeting
<br />• QA/QC: Procedures, laboratory testing, agendas and minutes, emails and
<br />field-testing, coordination checks, and correspondence, progress photos, budgets,
<br />construction inspection activities for all schedule of values, payment applications,
<br />project features, change orders,
<br />f,F Unlimited daily inspection
<br />Users & reports, final punch
<br />Storagelists, and point of
<br />contact information.
<br />Submittals
<br />equipment, and
<br />materials.
<br />• Document
<br />Control:
<br />Discussion of
<br />Butier's cloud -
<br />based project
<br />management
<br />document
<br />control system
<br />• Contract
<br />Administration
<br />Control
<br />systems and
<br />procedures for
<br />performing and
<br />documenting
<br />submittal
<br />reviews, RFIs,
<br />Project
<br />Dashboard
<br />Email
<br />Reminders
<br />SOV, Pay
<br />Apps. &
<br />Change
<br />Orders
<br />44
<br />change orders, claims management,
<br />contract closeout activities, etc.
<br />• Records: The CM will maintain records of
<br />inspections, reports, and test results
<br />received from the Contractor, Design
<br />Engineer, manufacturers, and others.
<br />The Butier Team recommends utilizing
<br />Procore—a cloud -based construction
<br />project management solution —to organize,
<br />manage and control project documentation.
<br />The advantages of Procore include unlimited
<br />users and storage, 24/7 visibility into project
<br />status, and a centralized, comprehensive
<br />platform to manage vital project data. All
<br />parties involved have access to the system.
<br />Additionally,
<br />Procore can be
<br />configured to
<br />display the latest
<br />Primavera P6
<br />construction
<br />project schedule
<br />and weather
<br />information, both
<br />current and
<br />forecast. Automated
<br />• emails can be
<br />generated by the
<br />software program to
<br />remind personnel of
<br />required
<br />documentation reviews and other project
<br />related tasks that need attention. Project
<br />documentation is continuously updated and
<br />available always to all involved personnel,
<br />with prior revisions stored for reference. At the
<br />conclusion of the project, project -related
<br />documentation is converted to PDF format
<br />and distributed to the appropriate parties.
<br />Special Concerns / Suggestions
<br />After visiting the corridor improvement site
<br />and reviewing the plans and specifications,
<br />Butier has vetted special concerns and
<br />provided suggestions in Table 1. Special
<br />Concerns / Suggestions on the following
<br />pages.
<br />BUTIERg 9 ors C. UNDERSTANDING OF NEED
<br />
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