Item 12 - Approve Agreement for Construction Management for the South Main Street Corridor

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City of Santa Ana, Public Works Agency South Main Corridor Improvements Project Construction Management and Inspection Services, RFP No. 20-115 Table 1. Special Concerns / Suggestions Schedule Control Objective: Implement proposed project according to its schedule and any constraints. Quality Control Objective: Follow QC guidelines to minimize rework that could result in schedule delays. Cost Control Objective: Utilize and follow cost control management strategies to keep project within budget. Stakeholder Coordination Objective: Be responsive to project stakeholder coordination requirements to achieve a high confidence level for project success. Team Cohesiveness Objective: Maintain a streamlined team that works well together during CM and inspection activities. • Review Program Schedule during pre -construction phase • Conduct Schedule Workshops regarding project constraints with stakeholders • Follow proven Butier QA/QC plan with experienced inspection staff • Document work activities and distribute to CM members daily • Ensure contractor redlines are updated on a weekly basis • Provide CM/Field Engineering budget linked to resource - loaded construction baseline schedule • Quantify and negotiate PCOs to ensure contingent costs are reported to management • Provide proactive alternatives to construction sequencing • Utilize document control tools for 24/7 team access • Participate in any partnering workshops proposed by City • Hold issue specific team meetings / workshops Provide a locally -based team that has worked well together on similar projects Build from recent CM and inspection activities for other similar projects Provide local team that is familiar with local issues and contractors Identification of key schedule constraints early on to mitigate potential delays Minimized cost overruns due to unforeseen construction issues • Meet schedule with fully - functional facility • Concise 3-week look -ahead • Streamlined sequencing & coordination • Minimize inspection costs • Provide City staff with current summarized data weekly. Create Management "dashboard" for interface with field CM team • Maintain a "no surprises" result when planning progress payments or approval of PCOs • Provide a monthly report detailing progress & delineate project risk • Facilitated, yet secure document filing system for detailed project progress • Streamlined communications and accountability for project success • Established plan for maintaining stakeholder involvement Adaptive CM and inspection team that is near the project site Proven integration of our combined Team's CM and inspection expertise Team with knowledge of urrent bidding climate BUTIERg 9 oK C. UNDERSTANDING OF NEED