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Purchase of Two Chevrolet Trucks for Public Works Agency <br />October 3, 2023 <br />Page 2 <br />The Public Works Agency's Water Resources Division oversees and maintains the daily <br />operations of the City of Santa Ana's water and sanitary sewer system. The Water <br />Resources Division is requesting a new service truck to replace an aging vehicle utilized <br />daily by Water Meter Services. The existing vehicle is approaching the end of its useful <br />lifecycle. Replacing this vehicle with a more reliable and efficient vehicle is essential to <br />ensure the continued delivery of high -quality water and sewer services to the residents. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for <br />any public agency utilizing a competitive bid process. On April 5, 2023 an Invitation for <br />Bids (IFB) No. 23-055A was advertised on the City's online bid management and <br />publication system. A summary of IFB vendor participation and results is as follows: <br />303 <br />Vendors notified <br />1 <br />Santa Ana vendors notified <br />13 <br />Vendors downloaded the bid packet <br />4 <br />Bids received <br />1 <br />Bids received from Santa Ana vendors <br />Bids were solicited, opened on May 2, 2023, and evaluated. The bids submitted by <br />Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of Cerritos were determined to be <br />the lowest, responsible bids, were responsive to the specifications, and meet the City's <br />requirements. <br />On June 6, 2023, contracts were awarded to Guaranty Chevrolet Motors, Inc. and Penske <br />Chevrolet of Cerritos for the purchase for Trucks and SUVs. The vendors have agreed to <br />extend the pricing offered on IFB No. 23-055A until October 3, 2023. Therefore, this <br />purchase is in accordance with the City's existing Purchasing Guidelines. <br />FISCAL IMPACT <br />Funds are budgeted and made available in the FY 2023-24 following accounts: <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Unit -Account <br />Description <br />Account Description <br />01117651- <br />Park Maintenance <br />FY 23-24 <br />66400 <br />General Fund <br />Service Enhancement, <br />$102,377 <br />Machinery & Equipment <br />07017100- <br />Equipment <br />Park Maintenance <br />FY 23-24 <br />66400 <br />Replacement <br />Service Enhancement, <br />$110,522 <br />Machinery & Equipment <br />TOTAL <br />$212,899 <br />City Council 8-2 10/3/2023 <br />