Agenda Packet_2023-10-03 - Laserfiche WebLink

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Understanding of Need / Scope of Work Project Understanding / Approach We have defined detailed phases to the scope of work in accordance to the City's PMP goals; 1. Management and Administration a. Project Status Meetings —Quality Control Program b. Client Satisfaction / Project Deliverables 2. Pavement Condition Surveys 3. Budget Analysis 4. Final Report (Internal City CIP / OCTA Compliance Reporting) 1) Project Implementation (MPAH Network) TASK 1. 1: Project Kickoff The first step in implementing a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City of Santa Ana it will be essential to establish, up front, the Public Works pavement management priorities. Our team Will set a Project Kickoff meeting with the key Public Works staff to discuss and review in detail the expectations of the project, technical approach, section ID / GIS management & surveys, district/zone maintenance, software upgrades & use, deliverables within the scope of work and the review of schedule. This effort will build consensus between the Public Works/Maintenance staff as well as build stronger ARTERIAL CIP and LOCAL neighborhood maintenance programs that complement large Public Works CIP projects and annual maintenance projects. Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 2.1: Management and Administration Building upon our previous successful Santa Ana PMP projects, Bucknam will implement the key first step of an effective pavement management program; frequent communication and timely scheduled data updates Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, StreetSaver use and status, technical approach, boundary section verification, section ID management & surveys, Orange County Transportation Authority (OCTA) compliance, finalization of the scope of work, review of schedule, format of deliverables and clarification responsibility of each party. This effort will build consensus between the Street Maintenance and Engineering departments as well as build stronger ARTERIAL and LOCAL maintenance programs. The first key topics to be discussed will include the review and assessment of the existing StreetSaver pavement plan/data, OCTA compliance, and survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels, and desired service levels. 3-1 -! dent Management Program Up City Council 9-7 10/3/2023