Agenda Packet_2023-10-03 - Laserfiche WebLink

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Understanding of Need / Scope of Work Project Status Meetings - Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, field, and status meetings) — minimum of eight (8) hours; Field review meetings; Monthly progress status reports will be delivered to City project manager. Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original 464 miles of surveys will be re -surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys (this will include 46 mi. of arterial/local/alley QC). Our QC process involves checking the field crews' work in a "blind study" fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI 2022 data will be compared to newly inspected 2024 PCI data; if PCI's vary more than ten (10) points per year Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Bucknam will create variance PCI reports that will compare the previous and current PMP data Since we are collecting distress information on our field Tablets with the Santa Ana StreetSaver database live, our staff will perform several quality control tests within StreetSaver using a sample set of the City of Santa Ana's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. All general draft and final reporting will follow the OCTA "Countywide Pavement Management Program, Guidelines Manual. Over the past two years, Bucknam has submitted twenty-one (21) OCTA Measure M compliant reports for OC municipalities, they include: Brea ........................................................................:................................................................................................:.................................................................... La Palma RSM Costa Mesa ........................................................................:................................................................................................:..................................................................... Orange Tustin Laguna Hills .................................................. ...................... Laguna Beach :................................................................................................ ;..................................................................... Westminster Fountain Valley ........................................................................:................................................................................................;..................................................................... San Juan Capistrano La Habra Huntington Beach Laguna Woods Fullerton ...........................................................................................:................................................................................................;................................................................................................. Seal Beach Santa Ana Placentia ................................................................................................:............................................................................................................................................................................................... Buena Park Cypress Stanton Every year our staff has attended the OCTA PMP Distress Training Classes held from 2011 thru 2023. 3-2 City Council 9-8 10/3/2023