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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 10 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />October 3, 2023 <br />TOPIC: Agreements for On -Call Construction Management and Inspection Services <br />AGENDA TITLE <br />Approve Agreements with AKM Consulting Engineers, Anser Advisory Management, <br />LLC., Ardurra Group, Inc., Cannon, and Willdan Engineering for On -Call Construction <br />Management and Inspection Services in an Aggregate Amount Not to Exceed <br />$3,000,000, for up to a Five -Year Term <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with AKM Consulting Engineers, <br />Anser Advisory Management, LLC., Ardurra Group, Inc., Cannon, and Willdan <br />Engineering to provide on -call construction management and inspection services for a <br />shared aggregate amount not to exceed $3,000,000, for a three-year term beginning <br />October 3, 2023 and expiring on October 2, 2026, with the provision for one two-year <br />extension, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On July 18, 2023, the Public Works Agency (PWA) released Request for Proposals <br />(RFP) No. 23-122 to select six consultants to provide on -call construction management <br />and inspection services on an as -needed or on -call basis for the City of Santa Ana's <br />PWA Construction Engineering division (Exhibit 1). These services are required to <br />augment City staff efforts to complete delivery of capital improvement projects involving <br />public works infrastructure and City facilities. <br />The RFP was advertised on the City's online procurement management and publication <br />system, PlanetBids, with electronic proposals due on August 8, 2023. Twenty-five <br />responsive proposals were received and evaluated by a selection committee comprised <br />of PWA staff and based on criteria outlined in the RFP, the top five consultants were <br />selected. The following table summarizes the responding firms and their rankings: <br />Firm <br />City <br />AKM Consulting Engineers <br />Irvine, CA <br />Anser Advisory Management, LLC <br />Santa Ana, CA <br />City Council 10 — 1 10/3/2023 <br />