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16. FEDERAL REQUIREMENTS <br />a. Preparation of Caltrans documentation including but not limited to Award package, <br />interim reports, and final report (close out) to be reviewed by the City. <br />b. Coordinate with the City to ensure Disadvantaged Business Enterprises (DBE) goal <br />is met by contractors and document any changes throughout the length of the <br />project. <br />c. Compliance with Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) <br />authorized by the American Rescue Plan Act (ARPA). Review ARPA requirements <br />for construction and enforce any regulations set forth by these funds. <br />All tasks listed above shall be required on an as -needed basis. The city reserves the right to add or <br />reduce some of the above tasks and duties as it sees fit. The consultant, serving as staff extension, <br />shall remain sufficiently flexible to meet the needs of the City and of the project. <br />Payment and Invoicing: <br />Selected Construction Management Firm shall invoice the City based on time and material <br />according to the City's standard invoice template. Tasks and hours shall be clearly identified and <br />all rates must match those included in the approved agreement. <br />A 10% retention will be held on every invoice through the project. <br />City Responsibilities: <br />The City will provide information in its possession relevant to the preparation of the required <br />information in the RFP. The City will provide only the staff assistance and the documentation <br />specifically in referred to herein. <br />• Furnish scope of work and provide general direction as needed for the assigned project <br />• All plan check coordination within the City <br />• Advertise, award, and administer of construction contract <br />• Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) <br />• Electronic files for title sheets and sheet borders <br />• Facilitate meeting space and coordination and City facilities <br />Consultant Responsibilities: <br />Consultant shall provide all required insurance as outlines in Attachment 3 of this RFP. <br />City of Santa Ana RFP 23-122 <br />Page Al-6 <br />