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Library <br />www.santa-ana.org/library <br />Item # 11 <br />o`7, City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />October 17, 2023 <br />TOPIC: Cataloging and Purchase of Collections and Materials for the Santa Ana Public <br />Library <br />AGENDA TITLE <br />Award a Blanket Order Contract to Brodart Company for Library Cataloging and <br />Purchase of Collections and Materials for the Santa Ana Public Library in an Annual <br />Amount not to Exceed $590,000 (General Fund) <br />RECOMMENDED ACTION <br />Award a blanket order contract to Brodart Company for cataloging and purchase of <br />collections and materials for the Santa Ana Public Library, in an annual amount not to <br />exceed $590,000, for a three-year term beginning November 1, 2023 through October <br />31, 2026, with options for two one-year renewals, subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The Santa Ana Public Library provides programs and services to nearly 200,000 library <br />card holders. Approximately 15,000 items and materials are purchased annually <br />including Spanish and Vietnamese collections. All collections and materials are <br />cataloged and embedded with Radio Frequency Identification tags, and placed directly <br />into the Library database so materials can be entered into circulation. <br />The Library will see an increase in collections and materials purchases to provide <br />collections to its two new future library sites that are anticipated to be complete in <br />summer 2024: the Delhi Community Library and Outdoor Library at Jerome Park. <br />Additionally, the Library will need to provide collections and materials for its second <br />larger bookmobile and refreshed collections for the Main and Newhope Libraries, which <br />will also undergo renovations. Anticipated completion dates for these projects are as <br />follows: new book mobile, winter 2024; Main Library, spring 2026; and Newhope <br />Library, fall 2024. <br />Brodart Company is the Library's primary supplier of collections/materials purchases <br />and cataloging processing services. Industry standard is to contract with one vendor as <br />