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Award Construction Contract with All American Asphalt
<br />October 17, 2023
<br />Page 2
<br />5. Determine that the recommended actions are exempt from further review in
<br />accordance with the California Environmental Quality Act ("CEQA") as Categorical
<br />Exemption Environmental Review No. ER-2021-48 was filed for this project.
<br />GOVERNMENT CODE 484308 APPLIES: No
<br />DISCUSSION
<br />Staff has identified 17t" Street from Fairview Street to Flower Street (Exhibit 1) as a
<br />priority by the city's pavement management program. The pavement is deteriorating
<br />due to weather, age, and heavy usage. The scope of work includes excavation, grading,
<br />removal and replacement of asphalt concrete pavement and Portland cement concrete,
<br />landscaping, irrigation, and signing and striping. Once completed, the improvements will
<br />enhance the street's drivability, visual appearance, accessibility, and drainage issues.
<br />This project will combine two rehabilitation projects, 17t" Street from Fairview Street to
<br />Bristol Street and 17t" Street from Bristol Street to Flower Street (Project No. 21-6979,
<br />21-6980), in order to efficiently perform improvements at a cost effective rate.
<br />Public Outreach and Contractor Participation
<br />To provide an opportunity for local vendors to submit bids, the City notified a total of
<br />1,559 regional vendors via PlanetBids, many of which are Santa Ana based. Forty-four
<br />vendors requested bidding documents and a total of five bids were received. Bids were
<br />not received from any Santa Ana contractors.
<br />As legally required, a Notice Inviting Bids was advertised in the Orange County Register
<br />newspaper on June 6, 2023, June 13, 2023, and June 27, 2023. The project was also
<br />advertised in PlanetBids from June 2, 2023 through July 6, 2023. Bids were received
<br />electronically via PlanetBids on July 6, 2023.
<br />Bid Results Summary
<br />Rank
<br />Bidder's Name
<br />Location
<br />Base Bid
<br />1
<br />All American Asphalt
<br />Corona, CA
<br />$1,899,983
<br />2
<br />R.J. Noble Company
<br />Orange, CA
<br />$1,948,917
<br />3
<br />Hardy & Harper, Inc.
<br />Lake Forest, CA
<br />$1,960,000
<br />4
<br />Excel Paving Co
<br />Long Beach, CA
<br />$2,113,553
<br />5
<br />Onyx Paving Company, Inc.
<br />Anaheim, CA
<br />$2,488,000
<br />A total of five bids were received, and all were deemed responsive. All American
<br />Asphalt submitted the lowest responsive base bid in the amount of $1,899,983 (Exhibit
<br />2). As specified in the bid documents, the lowest bid shall be determined on the basis of
<br />the Base Bid. Based on the bid analysis and a contractor's reference check, Staff
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