Item 19 - Award Construction Contract for the 17th Street Rehabilitation from Fairview Street to Flower Street Project

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Award Construction Contract with All American Asphalt October 17, 2023 Page 3 recommends awarding the construction contract to All American Asphalt, in the amount of the base bid totaling $1,899,983 (Exhibit 3). All American Asphalt has worked on various projects for the City of Santa Ana throughout the last several years. The most recent project involving All American Asphalt was the Main Street Rehabilitation from MacArthur Boulevard to Dyer Road in FY 2023/2024. Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,374,980. Project Item Total Construction Contract Bid Amount $1,899,983 Construction Administration, Inspection, Testing $284,998 Contract Contingencies $189,999 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,374,980 In order to account for the widespread price increases in construction material, Staff recommends reallocating $671,980 in unspent Road Maintenance and Rehabilitation Account (SB-1) funds to supplement the existing construction funding. Funding was originally allocated to the Fairview Street Rehabilitation from South City Limits to Segerstrom Avenue Improvement (No. 21-6978) Project. The Fairview Rehab Project will be fully funded with a new budget in the upcoming FY 2023-24 Capital Improvement Program (CIP) (Exhibit 5). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-48 was filed for the project. FISCAL IMPACT Project 21-6979 and Project 21-6980 are the numbers assigned to the funding for tracking of all expenditures to deliver the construction of this project indicated in the Cost Analysis. The total construction delivery cost of the project is $2,374,980, which includes construction, contract administration, inspection, testing, and an authorized contingency. Monies will be reallocated from Project No. 21-6978 to fund this agreement.