ALL OCCASIONS SERVICES CORPORATION

Home Browse Search

(2) CITY OF SANTA ANA EXHIBIT 1 SCOPE OF SERVICES Contractor shall perform services as set forth below. Contractor must be willing to work within the City's guidelines as set forth in the Special Events Policies and Procedures. There will be a total budget of thirty -thousand dollars ($30,000) provided by the City, which includes cost of entertainers, performers, and all other costs and fees as well as payment to the Proposer for the services provided. No additional funding will be provided by the City forthe event. Please price items accordingly. No additional costs and fees shall be reimbursable. A. General Contractor Requirements 1. The City agrees to work in an advisory role with Contractor on promotional advertisements and printed flyers or materials to present to the public. All materials distributed for the purpose of promoting and advertising Event must be pre -approved by the City. The cost of designing, printing, distributing must be included in Contractor's proposed lump sum fee. 2. The event must take place in October or November 2023, but cannot occur on October 71, as there is already a City -sponsored event taking place on that date. 3. The event may be held at a City park & City permit fees will be waived but all protocols and procedures must be followed in accordance with the City guidelines and other local, state, and federal laws and regulations. 4. Contractor may charge a nominal fee to vendors for space in order to reduce any additional costs incurred by the Proposer. All vendors must comply with City -stated guidelines to sell items on the day of the event. 5. It is the responsibility of the Contractor to ensure all entertainment, performers, and vendors carry and maintain proper insurance requirements and business licenses necessary to conduct business in the City. 6. Contractor must present their timeline by September 15, 2023. The final layout and approved plan must be presented to the City by September 30, 2023. 7. City will have staff present at the event but it is the responsibility of the Contractor to ensure there is enough staff/volunteers and supervision present to handle the amount of participants. 8. Contractor shall provide all labor, supplies and equipment necessary to perform services as specified herein. B. Event Management Services Contractor shall manage and produce all phases of Event, including, but not limited to conceptualizing and designing the experiential and physical elements; managing schedules; RFP NO. 23-120 EVENT MANAGEMENT SERVICES Page 16 of 43