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procuring equipment, vendors, and services; providing technical and logistical support; training <br />personnel; and managing and executing the on-sie event build and tear -down. <br />2. Contractor shall be responsible for the overall planning and execution of the event, including the <br />following: <br />a. Assigning a Project Manager to this contract to act as leasd and primary point of contact <br />for the City. <br />b. Managing and adhering to schedule and budget. <br />c. Providing creative direction and recommendations to the City regarding event design and <br />layout, theme development, marketing, and public relations. <br />d. Preparing reports and support documentation such as conceptual drawings, <br />vendor/subcontractor list(s), expenditure/revenue reports, quotes, invlices, and cost <br />estimates. <br />e. Attending meetings as needed or upon request by the City. <br />RFP NO. 23-120 EVENT MANAGEMENT SERVICES Page 17 of 43 <br />