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ALL OCCASIONS <br />Penasquitos in only 6 weeks with 1 other planner. It was her 15th year planning <br />street fairs, so she has a long history relationship with the service vendors, <br />entertainers and vendors lined up and ready to go. SDPD reported 30,000 <br />people in attendance. If given the opportunity to coordinate the Indigenous <br />Peoples Day Ceremonial Event, we will start the planning promptly and diligently. <br />E. Proposed Work Plan <br />I understand the work that is required under the Scope of Services. <br />EVENT DAYTIME - SATURDAY, OCTOBER 8, 2023, 11AM-5PM <br />(timeline - 9 weeks of planning) <br />7-9 WEEKS <br />Apply for all event permit applications <br />Lock in venue, do walk-through and get measurements and site layout <br />Send invites to entertainment, vendors and community organizations/leaders <br />Send sponsorship requests (upon approval from project coordinator) <br />Create Save -the -Date Flyers and send out to vendors, schools, community partners <br />Reach out to vendors: <br />Service vendors, including staging/AV, electricity, trash & recycling, party rental company <br />(tables, chairs), porta potties/sinks, security <br />Attend meetings with prospective vendors, as needed <br />Assist with vendor contracts and review all vendor quotes <br />4-6 WEEKS <br />Create and send event flyers, post to community calendars/web postings <br />Post physical flyers on local businesses, coffee shops (upon approval) <br />Ensure contracts with service vendors are signed and complete <br />2-3 WEEKS <br />Confirm ALL vendors: <br />- Entertainment (performance times) <br />- Vendors (booth assignments) <br />- Service vendors <br />Create timeline for all service vendors for the day -of <br />