Agenda Packet_2023-10-17 - Laserfiche WebLink

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DocuSign Envelope ID: 85813D13-C988-407D-B813-593168504340 PLACING ORDERS Brodart will set up accounts for your library based on your specifications and provide as many accounts as required. You may add new accounts, delete old accounts, or change the name and address information at any time. Multiple ship -to accounts will be linked to the appropriate bill -to account. Each ship -to account will include a five -line address which includes the Orange County DO# and account number. The information will link to related cataloging and processing specifications. Separate accounts will be set up for the current and upcoming fiscal year so that the library can order materials for the correct fiscal year billing cycle. Thus separate invoices will be issued according to the fiscal year for which the items were ordered, Selections in Bibz can be merged and sent as one central order. Brodart will separate, process and ship the orders to the appropriate branch. Separate invoices will be issued for each shipping location (branch). Funds will be tracked for each branch and the library will be notified when the fund spending threshold has been reached. Rush accounts can be established for ordering materials that are time -sensitive. Advanced orders can be placed 6 months or more before publication date. Orders for special events can be monitored by your Account Manager to ensure on -time delivery for your event. Brodart offers a number of methods for submitting orders: Submit your order directly to Brodart through Bibz, Brodart's online collection, development and ordering tool. Import on -order records from Bibz in a format developed especially for your Symphony system. You can import on -order records directly into your system with or without the distribution information. On -order records are typically used to create a purchase order in the ILS. ® Submit orders directly to Brodart from Symphony. Brodart fully supports X12 or EDIFACT formatted electronic business transactions including purchase orders, order acknowledgements, and invoices. ® Fax orders to 800.999.6799. ® Telephone orders by calling 800.474,9802. ® E-mail orders to bookscs@br.odart.com, * Mail orders to Brodart Co. Books & Library Services, 500 Arch Street, Williamsport, PA 17701. BRODART SYSTEM INTERFACES Brodart has long-standing relationships with every major integrated library system vendor including SirsiDynix. We continuously work with all of these ILS vendors to manage existing interfaces and develop new functionality when the opportunity arises. We currently have Orange Cc.IntV ni ?-rngnas 'l-MS Part 5 Page 18 City Council 11 — 48 10/17/2023