Item 12 - Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment

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Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation Adjustment September 19, 2023 Page 4 originally allocated to the Fairview Rehabilitation from South City Limits to Segerstrom Avenue Improvement (No. 21-6978) Project and Euclid Rehabilitation from First Street to Hazard Avenue Improvements (No. 20-6955) Project. The Fairview Rehab Project and Euclid Rehab Project will be fully funded with a new budget in the upcoming Fiscal Year 2023-2024 Capital Improvement Program (CIP). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2023-77 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the total construction delivery cost of the project is $2,112,595 which includes construction, contract administration, inspection, testing, and an authorized contingency. Approval of the Appropriation Adjustment will recognize the City of Garden Grove's contribution of $542,000 for project costs into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000) and appropriate the same amount into the Select Street Construction, Improvements Other Than Building expenditure account (No. 05917660-66220). During construction, if necessary, funds may be reallocated between Construction Administration, Inspection, Testing and/or Contingencies. The total construction delivery cost will not be exceeded without Council Authorization. Budget will be reallocated from Project No. 21-6978 and No. 20-6955 to fund this agreement. Project No. 22-6989 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. The proposed contract enables Staff to authorize a construction cost increase of up to 25% if necessary for contingencies. Staff expect to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to City Council with a project update and recommendations. The following table summarizes the funds budgeted and available in current FY 2023-24 (Exhibit 6) for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2024-2025. Accounting Unit - Accounting Unit - Year Descri Year Account No. Account No. Amount r Fund (Project No.) ption Description EXISTING PROJECT BUDGET 2023-24 05917665-66220 Select Street HUTA Gas Tax — $1,389,000 (22-6989) Construction RMRA, Improvements Other Than Buildings