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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 15 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />September 19, 2023 <br />TOPIC: Agreements for On -Call Right -of -Way Coordination Services <br />AGENDA TITLE <br />Approve Agreements with Interwest Consulting Group, Inc. and Epic Land Solutions, <br />Inc. for On -Call Right -of -Way Coordination Services in an Aggregate Amount Not to <br />Exceed $250,000 for up to a Five -Year Term (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Interwest Consulting Group, <br />Inc. and Epic Land Solutions, Inc. to provide on -call right-of-way coordination services <br />for a shared aggregate amount not to exceed $250,000, for a three-year term beginning <br />September 19, 2023 and expiring on September 18, 2026, with the provision for one, <br />two-year extension, subject to non -substantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />On June 13, 2023, the Public Works Agency (PWA) released Request for Proposal <br />(RFP) No. 22-150 to select professional firms that provide on -call right-of-way <br />coordination services on an as -needed or on -call basis for the PWA Engineering <br />division (Exhibit 1). These services are required to augment City staff efforts during the <br />following: real property, furniture, fixtures, and equipment appraisals; acquisition, <br />relocation, and property management; and right of way program management. <br />The RFP was advertised on the City's online procurement management and publication <br />system, PlanetBids, with electronic proposals due on June 6, 2023. Two responsive <br />proposals were received and evaluated by a selection committee composed of PWA <br />staff and based on criteria outlined in the RFP, both firms were selected for this on -call <br />agreement. The following table summarizes the responding firms: <br />Firm <br />City <br />Interwest Consulting Group, Inc. <br />Irvine, CA <br />Epic Land Solutions, Inc. <br />Torrance, CA <br />Based upon the scope of work and selection criteria outlined in RFP 22-150, Staff <br />recommends awarding on -call agreements with both responding professional <br />consultants, which will allow the consultants to bid on future engineering task orders <br />