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Item 19 - Agreement with Empower Annuity Insurance Company for the Employee Deferred Compensation Plan
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09/19/2023 Regular
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Item 19 - Agreement with Empower Annuity Insurance Company for the Employee Deferred Compensation Plan
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10/24/2023 11:43:40 AM
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10/24/2023 11:35:25 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
19
Date
9/19/2023
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32 <br />6.12 Plan Loans. Empower will administer Participant account reduction loans repaid by payroll <br />deduction for active Participants or ACH for terminated Participants, pursuant to the Plan’s loan policy, as <br />amended from time to time. Loan requests may be initiated through the VRU or Participant website. The <br />following loan administration fees will apply to all Participant loans initiated after the Schedule Effective <br />Date. <br />50.00 loan origination fee will be deducted from the amount of each loan processed. <br />25.00 annual loan maintenance and conversion fee per loan will be deducted from the Participant’s <br />account in the amount of $6.25 per quarter. <br />6.13 Distributions. <br />6.13.1 Empower will make payments to Participants pursuant to a Participant’s request <br />and Plan Sponsor’s Direction received in good order and will debit Participant accounts accordingly . <br />6.13.2 Except for those certain distributions described in Section 8 [Signaturele ss <br />Services] of this Schedule, Plan Sponsor agrees to provide a signature authorization for certain distribution <br />requests, including but not limited to distributions, alternate payee distributions and beneficiary distributions. <br />Empower reserves the right to charge an additional fee for services related to other distributions outside <br />the ordinary course of plan administration. <br />6.13.3 Tax Withholding and Reporting of Distributions. <br />6.13.3.1 Responsibility for Withholding and Reporting. Plan Sponsor <br />appoints Empower or its designee as its agent to perform income tax withholding and reporting for all <br />distributions Empower processes and to collect and remit state documentary stamp or similar taxes on all <br />loans Empower processes, to the extent applicable. Plan Sponsor agrees to provide all information needed <br />by Empower to perform these services. Empower or its designee shall deposit the income tax withheld with <br />the Internal Revenue Service (“IRS”) and other appropriate governmental entities, as applicable, on or <br />before the applicable due dates for such remittances. Empower will complete necessary tax reporting forms <br />for distributions it processes, file the tax reporting forms with the IRS or other governmental authority, as <br />applicable, and send copies to the distributee. Distributions to a person subject to reporting and withholding <br />rules that differ from those applicable to United States residents will be subject to withholding applicable to <br />non-resident aliens unless otherwise Directed by the Plan Sponsor. <br />6.13.3.2 Withholding and Reporting for Plan Sponsor Initiated <br />Distributions and Rollovers. With respect to Plan Sponsor-initiated distributions or rollovers from the Plan, <br />Plan Sponsor Directs Empower to rely upon the information on Empower’s recordkeeping system for <br />purposes of tax reporting and withholding, and to treat payees with U.S. addresses as U.S. persons and <br />payees with foreign addresses as foreign persons. Plan Sponsor certifies that such information is accurate <br />and compliant with the Foreign Account Tax Compliance Act (“FATCA”) and the Code, and that required <br />documentation supporting such information has been collected by Plan Sponsor. <br />6.13.4 Distribution Withdrawal Fees
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