Item 11 - Award Agreement to Athens Services to Provide Street Sweeping Services

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CITY OF SANTA ANA STREET SWEEPING SERVICES 32 1. Clean Street Condition – Clean streets with no debris trails left behind 2. Contractor – Refers to the individual, partnership, or corporation that is awarded a contract by the City upon conclusion of this RFP process. 3. City Holidays Observed – New Year's Day, Martin Luther King, Presidents’ Day Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day. 4. Curb Mile – measurement of curbing of streets and medians and equal to 5,280 linear feet. 5. Curb-to-Curb – area within the curb limits of the street including medians, intersections and street ends. 6. Debris – litter, rubbish, leaves, sand, debris trail, dirt, garbage, and other foreign material. 7. Inclement Weather – weather conditions that prohibit the effective operation of sweeping operations. 8. Linear Mile – measurement of actual miles driven in order to satisfactorily clean streets to the City standard, which may require multiple passes depending on condition and width of street. 9. Re-sweep – sweep required when previous sweeps are deemed by the City to be below standard or when a street or sections of a street are missed during regularly scheduled operation. Such re- sweeps will be at no additional cost with up to two re-sweeps performed to City satisfaction. 10. Special Sweeping (Sweeps) – sweeping involving special events, parades, inclement weather, roadway hazards, spills (similar, but not limited to oil, paper, debris, etc.) and City surface parking lots. 11. Street – all paved dedicated public rights-of-way within the existing or future City limits. 12. Sweeper – Sweeping machine. 13. Travel Speed – sweeper operator must maintain a speed of no more than eight (8) miles per hour, or other agreed upon speed by the City, while the sweeping broom is lowered in the operating position. II. COMPENSATION 1. Invoices a. The Contractor shall submit a monthly invoice by the 15th of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this contract shall be submitted electronically in a Microsoft Excel 2016 format or newer, or other format approved by the City Projects Manager or designee. The invoice shall include the following information at a minimum: i. Contractor’s invoice number ii. Beginning and ending dates for services iii. City work order number (if applicable) iv. Work site address/location (if applicable) v. Unit cost, subtotals and total for invoice vi. Curb miles swept authenticated by GPS reports and maps. vii. GPS Route Maps (if requested by City)