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Task 3 Deliverables: u Audit of special plan areas and Citywide Design Guidelines Chapter 41 audit and guidance matrix TASK 4: PUBLIC ENGAGEMENT STRATEGY The public engagement subtasks will include technical meetings led by MIG and public -facing meetings and other activities led by Kearns & West. The budget reflects the level of involvement from each team member. The recent General Plan and Housing Element update programs included extensive community engagement efforts dating back to 2016: community conversations, a General Plan Advisory Group, workshops and surveys, and focused Housing Element roundtables. Our experience with zoning code update programs has shown that people generally do not engage in code update programs until the public hearing phase or unless a workshop is very narrowly focused. Thus, we have prepared the following menu of potential engagement activities. The City will select which to include based on what you believe will be most effective. You may identify alternative methods as well that can be incorporated into the program. The budget includes an allowance for all engagement tasks. Per your direction, the program will be tailored to match this budget or an alternative allocation of funds. Also, if you elect to combine outreach activities forthe code update and the separate but parallel public realm plans, we will want to define the approach through the scope refinement task. The City has received a grant from the Southern California Association of Governments (SCAG) to fund an in-depth community engagement approach for this program, with the emphasis on funding participation by community -based organizations (CBOs), reimbursing the CBOs for their time, and covering production costs of materials needed by the CBOs to engage their constituents. Ourscope and budget assume the City will contract with and coordinate with the CBOs separately from this contract. A portion of the grant funding will be used by MIG to engage with the CBOs as part of the broader work program. For all public engagement events, the MIG Team will be responsible for preparing presentation materials, leading the activities, and preparing event summaries. We will also prepare advertising materials in English and Spanish; City staff will be responsible for all media posts and other advertising. Subtask 4.1: Public Involvement Plan (PIP) Following the project kickoff meeting and in conjunction with the overall project schedule, Kearns & West will prepare a PIP which will serve as a guide to the community, stakeholder, and developer engagement process. The PIP will include elements necessary for City staff and the consultant team to create pathways for active public engagement in the planning process, and incorporate goals for participation, stakeholder list, a communications plan, programs and activities, roles and responsibilities, and a calendar. The PIP will outline how the engagement will be inclusive and how non- English speakers can participate in the process, schedule, address issues, and/or take advantage of opportunities. The project team will host a meeting with City staff and CBO partners to review the PIP and identify changes or updates. MIG, Inc.