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Purchase of Ten Chevrolet Vehicles for Various Departments <br />November 7, 2023 <br />Page 2 <br />3 <br />8 <br />2 <br />6 <br />The Invitation for Bids (IFB) No. 23-149 was advertised on August 28, 2023 on the <br />City’s online bid management and publication system. A summary of IFB vendor <br />participation and results is as follows: <br />295 Vendors notified <br />1 Santa Ana vendors notified <br />8 Vendors downloaded the bid packet <br />2 Bids received <br />1 Bids received from Santa Ana vendors <br />Bids were solicited, opened on September 12, 2023, and evaluated (Exhibit 1). Two <br />bids were submitted by the IFB deadline. Guaranty Chevrolet Motors, Inc. only <br />submitted bid pricing for Chevrolet Silverado 1500 and 2500HD Trucks, and Penske <br />Chevrolet of Cerritos only submitted bid pricing for Chevrolet Colorado Trucks. The bids <br />submitted by both bidders were determined to be the lowest responsible bids, were <br />responsive to the specifications for the vehicles for which they each submitted bids, and <br />meet the City’s requirements. <br />FISCAL IMPACT <br />Funding is available in the FY 2023-24 budget. The following table summarizes the <br />funds budgeted and available for expenditure. <br />Fiscal <br />Year <br />Accounting <br />Unit-Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />FY 23-24 07017100- <br />66400 <br />Equipment <br />Replacement <br />Equipment Replacement, <br />Machinery and Equipment $354,881 <br />FY 23-24 06917640- <br />66400 <br />Refuse <br />Collection <br />Service <br />Refuse Collection Service, <br />Machinery & Equipment $53,321 <br />FY 23-24 01117611- <br />66410 <br />General <br />Fund <br />Construction Engineering, <br />Vehicle Purchase $191,721 <br />FY 23-24 01117651- <br />66400 <br />General <br />Fund <br />Park Maintenance Service <br />Enhancement, Machinery <br />& Equipment <br />$50,431 <br />FY 23-24 02718131- <br />66400 <br />Parking <br />Fund <br />Parking Meter, Machinery <br />& Equipment $55,681 <br />TOTAL $706,035