Item 25 - North East Annexation Water & Sewer Improvements

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North East Annexation Water & Sewer Improvements November 7, 2023 Page 2 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work. 6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The previously unincorporated area located northeast (annexed area) of the intersection of 17t" Street and Tustin Avenue was approved for annexation by City Council at its June 5, 2018 meeting and has since become part of the City of Santa Ana (Exhibit 1). The Public Works Agency Water Resources Division currently provides sanitary sewer service to some of the parcels with the annexed area, but many of the parcels are on septic systems. Additionally, the City of Tustin provides water to all the parcels on the annexed area. This project will expand the water and sewer system in the public right of way to provide Santa Ana water and sewer services to the annexed area. The improvements include a new polyvinyl chloride (PVC) water main, fire hydrants, water services, new PVC sewer main, sewer laterals, appurtenances, asphalt concrete pavement, street lights, speed cushions, and sidewalk improvements. Proiect Fundin As part of a continual effort to maintain fiscal responsibility, staff has sought additional funding sources to complete the project. In 2023, the City entered into a low -interest loan agreement with the California State Water Resources Control Board under their Drinking Water State Revolving Fund for $1,529,220 of additional funds. Public Outreach and Contractor Particiaation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 10, and June 16, 2023. The project was also advertised on PlanetBids, and were received electronically on August 8, 2023. The City notified a total of 90 regional vendors via PlanetBids, five (5) of which are Santa Ana based. Eighty-six (86) vendors requested bidding documents. A total of eleven (11) bids were received. However, no bids were received from Santa Ana contractors.