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First Amendment to Agreement with TriTech Software Systems for Computer Aided <br />Dispatch and Records Management System Software <br />November 7, 2023 <br />Page 2 <br />3 <br />8 <br />1 <br />1 <br />California Department of Justice and the Federal Bureau of Investigation. Efforts are <br />still underway to achieve this and additional time is needed to complete this integral part <br />of the project. Beyond this, there are interfaces to other Police Department systems <br />that are still being implemented. Also, work related to this project is in progress to <br />update the computer servers used for this system to enhance the City’s cyber-security. <br />Though Council approved an amendment to the City’s agreement with Axon Enterprise, <br />Inc. for the use of their Records Management System on March 21, 2023, this new <br />system will take time to implement. This amendment to the agreement with TriTech <br />Softare Systems will allow for the continued use of the current Records Management <br />System until the new solution is deployed. Further, this amendment will allow for the <br />support and maintenance of the CAD portion of the system, which is not being replaced. <br />FISCAL IMPACT <br />The proposed amendment only changes the term of the agreement. The original <br />agreement contains sufficient spending authority to fund the additional years of support <br />and maintenance due to a cost savings of approximately $655,000 stemming from the <br />delay in the completion of the RMS implementation. The table below summarizes the <br />available balance: <br />Original Agreement Not-to-Exceed Amount $3,514,438.39 <br />Total Expenditures to Date 2,432,262.50 <br />Remaining Balance $1,082,175.89 <br />Funding for the first additional year of support and maintenance is included in the FY <br />23-24 budget, PD Information Services, Contract Services-Professional account no. <br />(01114425-62300). Funding for subsequent fiscal years will be included in the <br />proposed budgets for City Council consideration. <br />EXHIBIT(S) <br />1. First Amendment to Agreement with TriTech Software Systems <br />Submitted By: David Valentin, Police Chief <br />Approved By: Steven A. Mendoza, Acting City Manager