Item 17 - Agreements for On-Call Geotechnical Engineering Services

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on a peer review sheet, which is maintained with the copy of the master report file. Draft reports, which are updated to incorporate peer review and client comments, as appropriate, go through another round of document review, which is also documented. Data Quality Objectives — Kleinfelder's approach for generating quality data involves integrating staff resources from multiple scientific and engineering disciplines into a team of professionals who will coordinate with the City's and regulatory agency's technical and management personnel to ensure that the data quality is appropriate for its intended use. Kleinfelder has a proven track -record of using this teaming approach on previous projects for private and municipal clients. Quality control will be integrated into each task from project beginning and will include appropriate staffing to provide peer reviews and senior reviews throughout the project. Critical to obtaining quality data are defining the sampling objectives, using the right sampling equipment and techniques, using the correct analytical procedures, implementing electronic verification procedures, appropriately managing databases, and double-checking results. Field Activity Quality Control - Where field activities are required, quality control is implemented as a three-phase quality control program. The initial phase occurs prior to commencing field work. A preparation meeting is held with Kleinfelder's project manager, City project personnel, and subcontractors to review project plans and procedures and ensure all necessary equipment is available and in good working order. Safety hazards precautions are also reviewed. Prior to initiating field activities, Kleinfelder will prepare a Health & Safety Plan (HASP), and depending on the complexity of the work, a work plan. These plans will provide the quality objectives for the project and address issues such as the number and types of samples, the desired level of confidence, the sampling methods, the analytical procedures, the QA/QC implementation, and data validation/verification procedures. As part of this QC process, project personnel are required to review and sign that they have reviewed the final work plan and standard operating procedures as part of the project -specific training prior to conducting field activities. After field work is in progress, an interim inspection is conducted in the field by the task leader, quality manager, or other designated professional. If any deficiencies are noted, this inspection allows corrective measures early on. Finally, after the field work is completed, the task leader and project manager are provided an audit of the effort to make sure all requirements were met. Documentation of these inspections is maintained in the project file and included in deliverables. The reliability and credibility of the generated analytical data will be verified by including scheduled analyses of field duplicates, equipment and trip blanks, and spiked samples. These field quality control samples, as well as laboratory control samples, are a routine aspect of data reduction, validation, and reporting procedures. SECTION 2 SUMMARY ✓ Section 2 has demonstrated Kleinfelder's understanding of this contract, approach, and tasks and deliverables necessary to successfully deliver the full scope of services. Our QA/QC procedures ensure that all deliverables (including those from our subcontractors) are reviewed for quality and technical accuracy before being sent to the City and team members. We have assembled the right project team that is qualified, committed, and available to deliver all services from day one of the contract in accordance with project schedules. Our seamless work plan includes a detailed discussion of all the tasks/activities anticipated for this contract. The Kleinfelder team uniquely combines our qualified local professionals with firm -wide technical experts to seamlessly and cost-effectively provide the appropriate technical resources to solve any of the City's project needs. This contract will be our priority and all key personnel will be made available to support task orders. We understand that it is crucial to have a qualified and experienced team of project staff to meet the demands of this contract, while minimizing project costs. Our team approach, project management, document control, technical review, and quality management practices allow for seamless continuity of work already in progress in the event of the loss of a key member of the project. KLE/NFELOER er,gnr aeopie. araar sowrm�r. City of Santa Ana On -Call Professional Engineering Services — RFP No. 23-123 1 Page 26