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7. NASPO ValuePoint Summary and Detailed Usage Reports <br />In addition to other reports that may be required by this solicitation, the Contractor shall <br />provide the following NASPO ValuePoint reports. <br />a. Summary Sales Data. The Contractor shall submit quarterly sales reports directly to <br />NASPO ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee <br />Reporting Tool found at http://calculator.naspovaluepoint.org. Any/all sales made under <br />this Master Agreement shall be reported as cumulative totals by state. Even if <br />Contractor experiences zero sales during a calendar quarter, a report is still required. <br />Reports shall be due no later than thirty (30) days following the end of the calendar <br />quarter (as specified in the reporting tool). <br />b. Detailed Sales Data. Contractor shall also report detailed sales data by: (1) state; (2) <br />entity/customer type, e.g. local government, higher education, K12, non-profit; (3) <br />Purchasing Entity name; (4) Purchasing Entity bill -to and ship -to locations; (4) <br />Purchasing Entity and Contractor Purchase Order identifier/number(s); (5) Purchase <br />Order Type (e.g. sales order, credit, return, upgrade, determined by industry practices); <br />(6) Purchase Order date; (7) Ship Date; (8) and line item description, including product <br />number if used. The report shall be submitted in any form required by the solicitation. <br />Reports are due on a quarterly basis and must be received by the Lead State and <br />NASPO ValuePoint Cooperative Development Team no later than thirty (30) days after <br />the end of the reporting period. Reports shall be delivered to the Lead State and to the <br />NASPO ValuePoint Cooperative Development Team electronically through a <br />designated portal, email, CD-ROM, flash drive or other method as determined by the <br />Lead State and NASPO ValuePoint. Detailed sales data reports shall include sales <br />information for all sales under Participating Addenda executed under this Master <br />Agreement. The format for the detailed sales data report is in shown in Attachment H. <br />c. Reportable sales for the summary sales data report and detailed sales data report <br />includes sales to employees for personal use where authorized by the solicitation and <br />the Participating Addendum. Report data for employees should be limited to ONLY the <br />state and entity they are participating under the authority of (state and agency, city, <br />county, school district, etc.) and the amount of sales. No personal identification <br />numbers, e.g. names, addresses, social security numbers or any other numerical <br />identifier, may be submitted with any report. <br />d. Contractor shall provide the NASPO ValuePoint Cooperative Development <br />Coordinator with an executive summary each quarter that includes, at a minimum, a list <br />of states with an active Participating Addendum, states that Contractor is in negotiations <br />with and any Participating Addendum roll out or implementation activities and issues. <br />NASPO ValuePoint Cooperative Development Coordinator and Contractor will <br />determine the format and content of the executive summary. The executive summary is <br />due thirty (30) days after the conclusion of each calendar quarter. <br />e. Timely submission of these reports is a material requirement of the Master <br />Agreement. The recipient of the reports shall have exclusive ownership of the media <br />Attachment A: Page 7 of 31 <br />