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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 14 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />December 19, 2023 <br />TOPIC: Purchase of Three Chevrolet Trucks for the Santa Ana Police Department <br />AGENDA TITLE <br />Award a Purchase Order to Guaranty Chevrolet Motors, Inc. in Santa Ana for Three <br />Chevrolet Silverado 2500HD Trucks, in an Amount Not to Exceed $348,830 <br />(Specification No. 23-174) (Non-General Fund) <br />RECOMMENDED ACTION <br />1. Approve an appropriation adjustment recognizing $348,830 in prior-year fund <br />balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue <br />account and appropriate the same amount into the Equipment Replacement Fund, <br />Machinery and Equipment expenditure account for this item. (Requires five <br />affirmative votes) <br />2. Authorize a one-time purchase and payment of purchase order to Guaranty <br />Chevrolet Motors, Inc. for three 2024 Chevrolet Silverado 2500HD service body <br />trucks in the amount of $318,830, plus a contingency amount of $30,000, for a total <br />amount not to exceed $348,830, subject to non-substantive changes approved by <br />the City Manager and City Attorney. <br />GOVERNMENT CODE §84308 APPLIES: No <br />DISCUSSION <br />The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible <br />for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and <br />maintenance equipment. The Fleet Services Team maintains an equipment <br />replacement schedule and works with departments to routinely replace vehicles that <br />have surpassed their useful life cycle. <br /> <br />With the assistance of the Fleet Services Team, the Santa Ana Police Department <br />(SAPD) have identified three Crime Scene Investigation vehicles that require <br />replacement. SAPD has a fleet of 245 vehicles, five of which are commercial trucks <br />assigned to the Crime Scene Unit which are shared by over 10 individuals and operate <br />24 hours per day and seven days per week. The Crime Scene Unit is responsible for <br />the documentation and forensic investigation of crimes ranging from vandalisms to <br />multi-scene, multi-victim homicides. Scene processing can vary from several minutes to